Magrath Town Council 2005 Minutes

JANUARY 11, 2005

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF MAGRATH

IN THE PROVINCE OF ALBERTA, HELD ON TUESDAY JANUARY 11, 2005 IN THE COUNCIL CHAMBERS OF THE MAGRATH CIVIC BUILDING

PRESENT: Mayor Ken Jensen in the chair.
Councilors Charles Bly, Ron Strate, Russ Barnett, DeVar Dahl and John Evans
Ron Williams, Susan Baril, Kari Miller and Shane Zobell

DELEGATIONS:
Golf Fundraising Groups
1- Bill Alston: Alston Park Foundation
2- Terry Olsen: Magrath Museum
3- Dale Blumell: Lions Club

All delegations presented their proposal for the Golf Fundraiser to Council.

PRAYER: Councilor DeVar Dahl

AGENDA: MOVED by Councilor Bly that the agenda for January 11, 2005 be adopted.
1-05 CARRIED

MINUTES: MOVED by Councilor Strate that the minutes of December 14, 2004 having been
2-05 previously mailed to all members of Council be adopted. CARRIED

BUSINESS: 1- Paul Hinman is speaking with Gordon Zak concerning the businesses on highway 62.

7:40 PM. Councilor Evans arrives at the meeting.

2- Tim Lauscher Re: Log business and lumber yard. It was reported that Inline Ovals is not opposed to a business east of them. The C.A.O. will discuss the lease arrangements with Tim Lauscher.

3- SASH will maintain the Library sidewalks and grass. When SASH is not available, the Library should call the Town shop for snow removal.

A/P: MOVED by Councilor Bly that the Accounts Payable cheques #4458 through
3-05 #4492, with the exception of cheque #4478, be approved for payment.
CARRIED

Councilor Strate is excused from the meeting.

A/P: MOVED by Councilor Bly that the Accounts Payable cheque #4478 be approved
4-05 for payment. CARRIED

Councilor Strate returns to the meeting.

COUNCIL Russ Barnett
REPORTS 1- Golf course irrigation: The C.A.O. will check into any possible grants. There will be a Golf Course Board meeting on January 26, 2005 at 7:00PM.

Charles Bly
1- There are cracks in the sidewalk by the Co-op and the Pharmacy. The condition of the sidewalks should be checked in the spring.

DeVar Dahl
1- Consider a possible donation to the Library in the honor of Lois Hole.
2- Remind public works to remove old celebration signs, old flag pole and tattered flags.

John Evans
1- Council is in agreement as to the total removal of the south hedge at Mercer Grove. Trees will be pruned and the hedge removed in the spring.
2- Shane Zobell will look into the cost for a used zamboni. It was suggested that the C.A.O advertise on the AUMA website that the Town of Magrath is looking for a zamboni.

Ron Strate
1- Possible Facility Enhancement Grant for the zamboni.
2- The High School is asking for a possible donation from the Town for their fitness program.
3- Summer Games: Would it be possible for the Town of Magrath to host the games?
4- There are 23 street lights either out or flickering. The C.A.O. will contact Fortis. A street light is needed on 1 Ave N between 1 St E and 1A ST E.
5- It was suggested that Council send flowers in remembrance of Bob Wright to the Wright family.

DONATION MOVED by Councilor Wolsey to donate $300.00 to the Magrath High School for
5-05 their “100 Days of Fitness” program. CARRIED

GOLF MOVED by Councilor Strate to grant the Golf Fundraiser to the Alston Park
FUNDRAISER Foundation. CARRIED
6-05

Scott Wolsey
1- The December Animal Control Report was discussed.
2- The Animal Control Bylaw and Unsightly Premises Bylaw will be reviewed at the next Council meeting.
3- Consider making it policy that any business doing work for the Town of Magrath give a Cover Note of Insurance to be kept on file.
4- Have Public Works fill in the hole of the tree grates.
5- The C.A.O. will get estimates for the cost of a possible sidewalk on Harker Ave East.

C.A.O. 1- The Council Planning Session will be February 4 & 5, 2005. Council worksheets should be returned to the C.A.O. by January 18, 2005.
2- Development Agreement: Regarding Ted Holland's subdivision

Councilor Evans abstained from voting.

DEVELOPMENT
AGREEMENT MOVED by Councilor Bly that the Mayor and the C.A.O. be authorized to sign
7-05 and seal the Development Agreement relating to the Block 12 subdivision application. CARRIED

3- Block 72: Drainage issue to be looked into by Public Works and the C.A.O.

Charles Bly
Contact the M.D. regarding a contribution for the zamboni.

ADJOURN: MOVED by Councilor Strate that this meeting be adjourned. 9:40 PM
8-05 CARRIED

JANUARY 25, 2005

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF MAGRATH

IN THE PROVINCE OF ALBERTA, HELD ON TUESDAY JANUARY 25, 2005 IN THE COUNCIL CHAMBERS OF THE MAGRATH CIVIC BUILDING

PRESENT: Mayor Ken Jensen in the chair.
Councilors Charles Bly, Ron Strate, Scott Wolsey, Russ Barnett and DeVar Dahl
Ron Williams, Susan Baril, Kari Miller and Shane Zobell

DELEGATIONS:
Ken Hoibak Re: The status of the ambulance service was discussed. He feels it would be in the best interest of the Town of Magrath and its citizens, if the Mayor and Council would write to Health Minister, Iris Evans and express concerns regarding the ambulance service.

PRAYER: Mayor Ken Jensen

AGENDA: MOVED by Councilor Barnett that the agenda for January 25, 2005 be adopted.
9-05 CARRIED

MINUTES: MOVED by Councilor Wolsey that the minutes of January 11, 2005 having been
10-05 previously mailed to all members of Council be adopted. CARRIED

BUSINESS: 1- Block 72: The C.A.O. will contact John Wilcox regarding drainage problems. It was suggested that a meeting be held to inform the concerned residents of block 72.

2- Fortis requires addresses of street lights that are not working before they can repair them.

A/P: MOVED by Councilor Wolsey that the Accounts Payable cheques #1 through
11-05 #48 be approved for payment. CARRIED

BANK MOVED by Councilor Strate that the Bank Reconciliation for the months of
RECONCILIATION September 2004 through December 2004 be approved. CARRIED
12-05

CORRESPONDANCE:
1- ARA Engineering RE: Business Losses. Council will gather more information to further pursue the issue and advise Paul Hinman of the letter from ARA Engineering.

2- CPR Rail Line Abandonment: The C.A.O. will contact D.C. Thompson to relay interest in the line, at $100/acre, and ask for more information.

COUNCIL Russ Barnett
REPORTS 1- Annual Golf Board Meeting on January 26, 2004.
2- The compressor at the arena needs to be replaced or repaired. The C.A.O. is applying for a Community Enhancement Grant for the compressor and the zamboni.

Charles Bly
1- The Ag Society requests a Town representative on their board. Council wants to know when and how often the meetings are. Councilor Barnett will attend the board meeting until decision is made as to who will attend regularly.
2- Can the arena be used for a Farmers Market? Council gave the go ahead.
3- Consider the idea of a possible evening light parade in December.

DeVar Dahl
1- Lois Hole Library Literacy Program: Councilor Dahl will research figures from other municipalities before Council makes a donation in honor of Lois Hole.
2- Councilor Dahl suggests getting a quote for a Town of Magrath flag. He would like to see the Canadian, Albertan and Town flag at the North and South entrances of Magrath.

Ron Strate
1- Summer Games: Councilor Strate gave an overview of the program and is waiting for further information.
2- There are potholes on Center St in front of the school. Public works will check into using millings to fill the holes.

IN CAMERA MOVED by Councilor Strate that this meeting be taken in camera. 8:40 PM
13-05 CARRIED

OUT OF MOVED by Councilor Barnett that this meeting go out of camera. 9:20 PM
CAMERA CARRIED
14-05

Scott Wolsey
1- Councilor Wolsey would like to see minutes on the internet as soon as they are approved.
2- Internet banking is in the process of being set up.
3- Public Works was notified of a water leak in front of Roy Harker's house.
4- What is the status of paving and curbs on Harker Ave. W?
5- Animal Control Bylaws: The Dog, Cat and Livestock Bylaws need to be separate. Council discussed issues regarding the Dog Bylaw.

PUBLIC A letter of resignation was put forward from the Town of Magrath Foreman,
WORKS effective March 1, 2005.

C.A.O. 1- Appreciation was expressed to Shane Zobell for all his hard work and great skills both with people and equipment.
2- A new website is being constructed.
3- Cat Backhoe and Bobcat on Municipal loan of 5-6 years.

BYLAW TO MOVED by Councilor Bly that Bylaw 1082 with respect to the financing of the
FINANCE Caterpillar Backhoe and Bobcat be given first reading.
15-05 CARRIED

MAYOR 1- Fire Station Addition: Gloria Alston has been contacted about drawing up plans for the addition. Additional options for having the plans drawn up were discussed.

ADJOURN: MOVED by Councilor Bly that this meeting be adjourned. 10:00 PM
16-05 CARRIED

FEBRUARY 8, 2005

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF MAGRATH

IN THE PROVINCE OF ALBERTA, HELD ON TUESDAY FEBRUARY 8, 2005 IN THE COUNCIL CHAMBERS OF THE MAGRATH CIVIC BUILDING

PRESENT: Mayor Ken Jensen in the chair.
Councilors Charles Bly, Ron Strate, Scott Wolsey, Russ Barnett, DeVar Dahl and John Evans
Ron Williams, Susan Baril and Kari Miller

DELAGATIONS:
1- ORRSC: Presentation by Mike Burla and Diane Horvath.
2- RCMP 1- Sergeant Lounsbury presented the Year End Detailed Report.
2- Sergeant Lounsbury is retiring April 1, 2005.
3- RCMP requests help with an Ottawa mandated Youth Plan. Drug awareness plans, lectures and videos were suggested.

Councilor Evans arrives at the meeting. 7:40 PM
Councilor Wolsey arrives at the meeting. 7:50 PM
Councilor Bly arrives at the meeting. 7:55 PM

PRAYER: Ron Strate

AGENDA: MOVED by Councilor Bly that the agenda for February 8, 2005 be adopted.
17-05 CARRIED

MINUTES: MOVED by Councilor Bly that the minutes of January 25, 2005 having been
18-05 previously mailed to all members of Council be adopted. CARRIED

BUSINESS: 1- The Magrath Ag Society will contact Councilor Bly with more information.
2- Meeting with concerned resident of Block 72 on Wed. February 9, 2005.
3- Councilor Strate is waiting for further information concerning Summer Games.

A/P: MOVED by Councilor Wolsey that the Accounts Payable cheques #48 through
19-05 #88 be approved for payment. CARRIED

CORRESPONDENCE:
1- Lawrence Turner: A letter requesting to rename 2nd St East to Turner Street.

TURNER MOVED by Councilor Dahl to strike a committee, with DeVar Dahl as the Chair,
20-05 to examine the interest that families have in the Town of Magrath to name Streets or Avenues after them. CARRIED

COUNCIL Russ Barnett
REPORTS 1- ORRSC letter regarding subdivision: The letter will be discussed in a MPC meeting.
2- Councilor Barnett will talk to the Enforcement Officer in Cardston about the deer problem in Magrath.
3- The Magrath Lions Club is requesting money for the Lions Club Park.

LIONS MOVED by Councilor Wolsey to give Green Space Reserve money in the
PARK amount of $3000 to the Magrath Lions Club for the Lions Park.
21-05 CARRIED

4- The C.A.O. will look into buying or leasing a photocopy machine.
5- Remind Public Works about snow removal by the arena on weekends.

Charles Bly
1- The C.A.O. will contact the County in a letter regarding a Tax Sharing Agreement between the Town of Magrath and the county pertaining to a new subdivision south of Magrath.

DeVar Dahl
1- Examples of Procedures Bylaws will be forwarded by John Schumlas.

Ron Strate
1- Landfill meeting on February 9, 2005.
2- Alberta Centennial is Thursday, September 1, 2005. Will the Town of Magrath have any Centennial Celebrations?
3- Hiring Policy

Scott Wolsey
1- The foundation of the Town of Magrath sign at the North entrance needs to be repaired. The C.A.O. will contact Dave Lowry.
2- The white poles at the north entrance to Magrath should be replaced or removed.
3- Fence at Roberts
4- Dog Bylaw: The Dog Bylaw was discussed and changes will be made.

10:00 PM MOVED by Councilor Bly that the meeting be allowed to proceed past 10:00 PM
22-05 CARRIED

C.A.O. 1- It was suggested that Council approve disconnect and reconnect fee for water.

WATER MOVED by Councilor Evans to charge a total fee of $50.00 to residents for the
23-05 disconnect and reconnect of water. CARRIED

2- Volker Stevin is interested in purchasing the old Town shop and yard.
3- SouthGrow Membership fees are due. Council discussed the possibility of marketing the Town of Magrath. Advertising will be done in Lethbridge, Calgary and possibly Medicine Hat.
4- 2005 Budget was handed out for review.
5- The hiring policy was reviewed by Council.

HIRING MOVED by Councilor Evans to accept the Hiring Resolution as follows:
24-05

Hiring Resolution

1. The hiring of all Town employees, excluding the CAO, is the responsibility of the CAO.
2. Any and all vacant positions of employment are to be advertised for a minimum of two weeks in a local paper in the Town of Magrath and in the Lethbridge Herald or such similar periodical.
3. It is a preference of the Town of Magrath that prospective employees reside in the Town of Magrath or reside sufficiently close to the municipal boundaries of the Town.
4. Remuneration for the vacant employment positions shall be set by the CAO within the parameters of the annual budget.
5. The interviewing of prospective candidates and the selection criteria shall be at the discretion of the CAO.
CARRIED

Motion CARRIED with Mayor Jensen, Councilors Bly, Wolsey, Barnett, Dahl and Evans in favor and Councilor Strate opposed.

MAYOR 1- Mayor Jensen spoke to Jack Ady concerning the ambulance service.

BUDGET MOVED by Councilor Wolsey to accept and adopt the 2005 budget as proposed
25-05 with an additional $1000.00 to the Magrath Public Library.
CARRIED

ADJOURN MOVED by Councilor Evans that this meeting be adjourned. 11:00 PM
26-06 CARRIED

MARCH 8, 2005

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF MAGRATH

IN THE PROVINCE OF ALBERTA, HELD ON TUESDAY MARCH 8, 2005 IN THE COUNCIL CHAMBERS OF THE MAGRATH CIVIC BUILDING

PRESENT: Mayor Ken Jensen in the chair.
Councilors Charles Bly, Ron Strate, Russ Barnett, DeVar Dahl and John Evans
Ron Williams, Susan Baril and Kari Miller

DELEGATIONS:
1- Presentation by Maggie Macdonald from the Chinook Arch Regional Library System.

Councilor Evans arrives at the meeting. 7:25 PM

PRAYER: John Evans

AGENDA: MOVED by Councilor Bly that the agenda for March 8, 2005 be adopted.
27-05 CARRIED

MINUTES: MOVED by Councilor Bly that the minutes of February 8, 2005 having been
28-05 previously mailed to all members of Council be adopted. CARRIED

BUSINESS: 1- The Magrath Ag Society would like to have a member of Town Council on their board as a voting member. Councilor Barnett will attend the March 14, 2005 meeting.

CHEQUE MOVED by Councilor Evans that any 2 of the 9 signatures on file at 1st Choice
SIGNATURES Savings and Credit Union Ltd. will have cheque signing authority.
29-05 CARRIED

CORESPONDENCE:
1- Transfer of Ground Ambulance Governance and Funding Progress Update.

COUNCIL Russ Barnett
REPORTS 1- Cemetery benches fundraiser. The C.A.O. will look into bench options.
2- ORRSC GIS project Re: Air photo size
3- The C.A.O. will check the costs of insuring the Golf Course under the Town of Magrath umbrella.
4- Public Works Re: The road at the carwash by the drain needs to be trimmed down.
5- Golf Course irrigation system: Discussion regarding possible lease agreement revision.
Mayor Ken Jensen is excused from the meeting. 8:45 PM

Charles Bly
1- The C.A.O. will check the insurance of the 1991 rescue truck. The Truck will be used for emergency purposes.

Mayor Ken Jensen returns to the meeting. 8:50 PM

2- Street Sweeper Re: still looking for a used sweeper. The C.A.O. will contact the City of Lethbridge concerning the possible contracting out of a sweeper.
3- Public Works is looking for a _ Ton to pull the recycling trailer.

DeVar Dahl
1- Tennis Courts Re: Using the tennis courts for ball hockey. Council agreed to let the tennis courts be used for ball hockey.

John Evans
1- Letter from Lawrence Turner regarding Trading Company shares being donated to the Magrath Museum.
2- Soccer association.

SOCCER MOVED by Councilor Evans to indicate support for existing soccer association
30-05 and only the current association can use Town of Magrath facilities and that a letter be sent to Laurel Bennett advising her of Councils decision.
CARRIED

Ron Strate
1- Could Town of Magrath consider a walkway from Cook Diamonds to the Blue Goose?
2- Landfill Meeting Re: Cardboard bailer. Could Robert Pelrine work more hours each week to run the bailer?
3- Summer Games packet handed to all members of Council.

HOCKEY MOVED By Councilor Barnett to give $200.00 to support Pee Wee Hockey at
31-05 Provincials. CARRIED

C.A.O. 1- Michelene Stocker Re: Tours at Park Meadows
2- Alston Park Re: Possibly moving the cenotaph to the park. Council wants the cenotaph to remain at the Town Hall.
3- John McKnight: Cardston Civic Centre- March 23, 2005- 7:00 PM

MAYOR 1- 1ST Choice Annual meeting: Money still available for community based projects.
2- Trevor Thompson is requesting town water.
3- 1ST E between 2ND Ave and 3RD Ave will not be paved this year
4- Manning water line is being repaired by Jenex.

IN CAMERA MOVED by Councilor Barnett that this meeting be taken in camera. 10:05 PM
32-05 CARRIED

OUT OF MOVED by Councilor Evans that this meeting go out of camera. 10:30 PM
CAMERA CARRIED
33-05

ADJOURN MOVED by Councilor Bly that this meeting be adjourned. 10:20 PM
34-05 CARRIED

MARCH 22, 2005

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF MAGRATH

IN THE PROVINCE OF ALBERTA, HELD ON TUESDAY MARCH 22,2005 IN THE COUNCIL CHAMBERS OF THE MAGRATH CIVIC BUILDING

PRESENT: Mayor Ken Jensen in the chair.
Councilors Charles Bly, Ron Strate, Scott Wolsey, Russ Barnett, DeVar Dahl and John Evans.
Ron Williams, Susan Baril and Kari Miller.

DELEGATIONS:
1- Auditors Report presented by Doug Wilde of Mercer Wilde Moltz. Ideas suggested: A- Audit committee made up of Council members
B- Payroll grid

Councilor Strate arrives at the meeting. 7:05 PM

PRAYER Russ Barnett

AGENDA MOVED by Councilor Scott Wolsey that the agenda for March 22, 2005 be
35-05 adopted. CARRIED

MINUTES MOVED by Councilor Bly that the minutes of March 8, 2005 having been
36-05 previously mailed to all members of Council be adopted. CARRIED

BUSINESS 1- Golf Course: Insurance forms. The C.A.O. will contact Rick Gross.
2- March 8, 2005 Minutes: Mayors Report #3- Change to read:
3- 1ST E between 2ND Ave and 3RD Ave will not be paved this year.
3- Street sweeper: Lethbridge charges $125.00/hr. The C.A.O. will check with Cardston regarding street sweeper contracting.

CORRESPONDENCE
1- Council discussed a letter from Burns Alston regarding a walking park. Councilor Barnett will talk further with Burns Alston.

COUNCIL Russ Barnett
REPORTS 1- The swimming pool showers need to be upgraded. FRP board?
2- EMS money from ambulance discussed.
3- Minor hockey will share costs of improvements to arena regarding zamboni.
4- Town Celebration discussion regarding concession.

Charles Bly
1- Continue looking for a sweeper and a _ Ton truck.

DeVar Dahl
1- Magrath Museum takes possession of the Magrath Clinic on April 1, 2005.
2- The C.A.O. will check with Telus regarding pedestal by 1ST Choice Credit Union.
3- The C.A.O. will get quotes from Flag Works.

Ron Strate
1- A new compressor for the arena is $40,000.00 and used $10,000.00. The C.A.O. will look into CFE Grant for an arena compressor and swimming pool showers renovation.
3- Summer Games Re: Waiting for correspondence.
4- Discussion regarding Bylaw officer. The C.A.O. will contact Brownlee Fryett concerning collection of fines for Bylaws.

Scott Wolsey
1- There are pictures to document the condition of roads being used because of main street construction.
2- Water Plant: Raymond will continue working with Magrath Town Foreman for 2 -3 more months.
4- The C.A.O. will get quotes for possible paving of cul de sac 72 B and fixing Centennial Place road.
5- Dog Bylaw

DOG MOVED by Councilor Wolsey that Bylaw # 1083, being a Bylaw to replace
BYLAW Bylaw # 951, Magrath Dog Bylaw, be given 1ST reading. CARRIED
37-05

C.A.O. 1- Tanner subdivision has Cardston County approval. Ron Tanner requests road easement from Town of Magrath.

TANNER MOVED by Councilor Wolsey to allow Tanner Developments only two
SUB DIVISION easements to the road in Pothole Estates. CARRIED
38-05

2- Public Hearing Re: No opposition to the rezoning.

BYLAW MOVED by Councilor Strate that Bylaw 1082, being a Bylaw to amend Bylaw
1082 1053 being the Municipal Land Use Bylaw authorizing a zoning change of Block
39-05 96, Lots 1-5 from “Industrial - I” to “Residential - R1” be given second reading.
CARRIED

BYLAW MOVED by Councilor Wolsey that Bylaw 1082 be presented at this meeting for
1082 a third and final reading. CARRIED
40-05

3- Tender notice will be advertised for the expansion of the Magrath Fire Station.
4- Tender notice for the completion of sewer twinning has been advertised in the Lethbridge Herald. The project must be completed by March 2006.
5- Discussion regarding a letter from a Town of Magrath property owner concerning tax consolidation.

TAX MOVED by Councilor Evans to enter into a three year tax consolidation
AGREEMENT agreement with the property owner of Plan 7610886, Block 75, Lot 10 in which
41-05 the property owner agrees to keep current taxes paid and the Town of Magrath agrees to not add more penalties to back taxes. Penalties will be added if the property owner does not keep current taxes paid. CARRIED

MAYOR 1- Invite the Town of Magrath foreman to the Council meeting on April 12. 2005.

ADJOURN MOVED By Councilor Evans that this meeting be adjourned. 9:25 PM
42-05 CARRIED

APRIL 12, 2005

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF MAGRATH

IN THE PROVINCE OF ALBERTA, HELD ON TUESDAY APRIL 12, 2005 IN THE COUNCIL CHAMBERS OF THE MAGRATH CIVIC BUILDING

PRESENT: Mayor Ken Jensen in the chair.
Councilors Charles Bly, Scott Wolsey, Russ Barnett, DeVar Dahl and John Evans
Ron Williams, Susan Baril, Kari Miller and Jim Monti

DELEGATIONS:
1- Mike Burla - O.R.R.S.C.

PRAYER Charles Bly

AGENDA MOVED by Councilor Bly that the agenda for April 12.2005 be adopted.
43-05 CARRIED

MINUTES MOVED by Councilor Wolsey that the minutes of March 22, 2005 having been
44-05 previously mailed to all members of Council be adopted. CARRIED

Councilor Evans arrives at the meeting. 7:25 PM

PUBLIC WORKS
1- Highway 62 to start construction on April 13, 2005. Completion date is scheduled for May 31, 2005 (50 days).
2- A letter received from a resident of Mountain View Trailer Park expressing concern with the dust as a result of the detour at 3 ST W. The C.A.O. will talk to AB Transportation about possible solutions.

IN CAMERA MOVED by Councilor Evans that this meeting be taken in camera. 7:40 PM
45-05 CARRIED

OUT OF MOVED by Councilor Bly that this meeting go out of camera. 8:15 PM
CAMERA CARRIED
46-05

CORRESPONDENCE
1- A letter form Lawrence Turner requesting to serve on the committee for street name change. The C.A.O. will send a letter to him advising of Councils decision as to when the committee will be formed and that citizens of Magrath will serve on the committee.

COUNCIL Russ Barnett
REPORTS 1- High School Baseball Field- Backstop needs repair and he would like to see defined edges where the grass and shale meet.
2- Cemetery Park Benches- The C.A.O. will check with Burns Alston and bring ideas back to Council.

Charles Bly
1- Nature Trail- Public Works to remove railroad ties at area where upper camp kitchen was.
2- The sidewalk at 262 S 2 St W needs repair.
3- Street Sweeper- The C.A.O. showed pictures of a used street sweeper.

STREET MOVED by Councilor Evans to purchase street sweeper without debenture.
SWEEPER CARRIED
47-05

DeVar Dahl
1- Flags at north and south entrance.

FLAGS MOVED by Councilor Dahl to fly Canadian, Albertan and Town of Magrath
48-05 flags at the north and south entrances of town. CARRIED

Scott Wolsey
1- Tree trimming- The C.A.O. will contact Roger the Shrubber to get quotes for trimming on 1st St West.
2- The C.A.O. will send a letter of warning and inform about the unsightly premises Bylaw to the residents of Plan 3046H, Block 75, Lot 2.
3- Dog Bylaw discussion. Councilor Wolsey will make changes and bring back to Council.
4- 1st Ave N and 1st E need a hole repaired on the road.

C.A.O. 1- Municipal Sponsorship Program between County and the Town of Cardston

LAPTOPS MOVED by Councilor Wolsey to participate in the Municipal Sponsorship
49-05 Program to purchase laptops for Council. CARRIED

2- Cemetery extension

CEMETERY MOVED by Councilor Barnett to extend blocks 1, 8, 9 and 10 of the Cemetery to
50-05 the farthest south border. CARRIED

3- The Town of Magrath will advertise for concession sales for the Celebration.
4-Volker Stevin- The C.A.O. will check the value of the land where the old town shop is.
5- Backhoe refinance

BACKHOE MOVED by Councilor Wolsey to amortize the backhoe refinancing over 5 years.
REFINANCE CARRIED
51-05

PAST MOVED by Councilor Bly that this meeting be allowed to proceed past 10:00
10:00 PM PM. CARRIED
52-05

6- The C.A.O. will get quotes from Tollestrup Construction regarding paving of cul de sac 72 B and Centennial Place.

MAYOR Residents of Town need to be reminded to call before they do controlled burns.

C.A.O. 1- Ron Tanner requests 4 easements instead of 2. Council agreed to stay at 2 easements.

ADJOURN MOVED by Councilor Wolsey that this meeting be adjourned. 10:55 PM
53-05 CARRIED

APRIL 26, 2005

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF MAGRATH

IN THE PROVINCE OF ALBERTA, HELD ON TUESDAY APRIL 26, 2005 IN THE COUNCIL CHAMBERS OF THE MAGRATH CIVIC BUILDING

PRESENT: Mayor Ken Jensen in the chair
Councilors Charles Bly, Ron Strate, Scott Wolsey, Russ Barnett, DeVar Dahl and John Evans
Ron Williams, Susan Baril and Kari Miller

DELEGATIONS:
1- Barry Frandsen: Community Involvement Director for Alberta SuperNet.
2- Cst. Rob Graham presented the RCMP quarterly report. Ross Gilmore will be the new Sergeant.

Councilor Scott Wolsey arrives at the meeting. 7:45 PM

3- Ron Tanner: Pothole Estates. Ron Tanner presented to Council his plans for Pothole Estates and requests 2 additional easements for a total of 4 easements.
4- Wade Alston: Presented a proposal for community beautification.

PRAYER: DeVar Dahl

AGENDA: MOVED by Councilor Bly that the agenda for April 26, 2005 be adopted.
54-05 CARRIED

MINUTES: MOVED by Councilor Barnett that the minutes of April 12, 2005 having
55-05 been previously mailed to all members of Council be adopted.
CARRIED

BUSINESS: 1- Home based business license guidelines are needed.
2- Co-op alley drainage issues. The C.A.O. will check the problem and contact Taz at AB Transportation.
3- High School baseball field backstop needs repair.

CORRESPONDENCE
1- Margarette Low: Alley to Diamond Willow Lodge is in poor shape.
2- MPE Engineering Re: Sanitary sewer system improvement tender results and recommendation (1 ave N to Harker ave E on 1st E). Recommendation is to award Jenex Contracting Ltd the contract with work to commence after Town of Magrath Celebration.

SEWER UPGRADE
56-05 MOVED by Councilor Bly to accept the bid from Jenex Contracting Ltd for the Sanitary Sewer System Upgrade. CARRIED

COUNCIL Russ Barnett
REPORTS 1- ORRSC: New planner for the Town of Magrath is Diane Horvath. Councilor Barnett suggests sending a letter of appreciation to Mike Burla.
2- Septic fields and sewers: Any crews installing must be properly trained and have a certificate of insurance.
3- Pothole Estates: Easements

TANNER MOVED by Councilor Evans to approve 2 additional easements, making a
SUBDIVISION total of 4 easements to the road in Pothole Estates as per drawing.
57-05 CARRIED

4- Water park: Councilor Barnett will bring quotes to next meeting.

PAST MOVED by Councilor Strate that this meeting be allowed to proceed past
10:00 PM 10:00PM. CARRIED
58-05

TOWN BEAUTIFICATION
59-05 MOVED by Councilor Wolsey to contact Wade Alston and have him put a community beautification proposal together. CARRIED

Charles Bly
1- Fire Hall renovation awarded to Robin Chipman of Solid Construction.

DeVar Dahl
1- Street sweeper: debris left behind, part ordered

John Evans
1- CFDC funding: Contact Westwind Weekly to do a story on the CFDC
2- Councilor Evans will enquire into possible wind farm partnering with community.

Ron Strate
1- Culvert at Tagg subdivision: the C.A.O. will check
2- In Line Ovals approach needs to be widened
3- Councilor Wolsey will represent the Town of Magrath at the High School for their “100 Days of Fitness” awards presentation.
4- Irrigation water: reminder to residents of water restrictions
5- Unsightly premises: Give list to the C.A.O. and he will contact residents with a letter.
6- Celebration concessions: Groups will submit an application

Scott Wolsey
1- Cultural Arts Society is requesting to house their storage facility in the Town of Magrath yard. Council approves
2- Alley through block 33 could use gravel in the holes

C.A.O 1- Centennial trees: 25 Northern Ash were planted on side boulevards
2- Bees on Town of Magrath land by Inline Ovals need to be moved
3- MileNet resolution needed

MILENET MOVED by Councilor Evans that the Mayor and C.A.O. be authorized to
60-05 sign the MileNet agreement. CARRIED

4- Discussion Re: Paving quotes for Block 72 and Harker Ave.

PAVING MOVED by Councilor Strate to accept bids from McNally Contractors Ltd.
61-05 to pave Block 72 and Harker Ave E. CARRIED

MAYOR 1- Cemetery badger problem

ADJOURN MOVED by Councilor Bly that this meeting be adjourned. 11:50 PM
62-05 CARRIED

MAY 10, 2005

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF MAGRATH

IN THE PROVINCE OF ALBERTA, HELD ON TUESDAY MAY 10, 2005 IN THE COUNCIL CHAMBERS OF THE MAGRATH CIVIC BUILDING

PRESENT: Mayor Ken Jensen in the Chair
Councilors Ron Strate, Russ Barnett, DeVar Dahl and John Evans
Councilors Charles Bly and Scott Wolsey are excused from the meeting
Ron Williams, Susan Baril and Kari Miller

PRAYER: John Evans

AGENDA: MOVED by Councilor Dahl that the agenda for May 10, 2005 be adopted.
63-05 CARRIED

MINUTES: MOVED by Councilor Barnett that the minutes of April 26, 2005 having been
64-05 previously mailed to all members of Council be adopted. CARRIED

BUSINESS: 1- Discussion Re: Co-op alley drainage

CORRESPONDENCE:
1- Discussion Re: Block 72 B Lot 15. The C.A.O. met with MPE concerning house plans of lot 15.

COUNCIL Russ Barnett
REPORTS 1- Water Park presentation next meeting
2- Golf Board meeting: irrigation discussion ongoing

DeVar Dahl
1- Fish Pond: Public works will continue to fill hole where trees and shrubs were removed.

Ron Strate
1- Town property (1 _ acres) across form Mick Barnett. The Town of Magrath does not want to sell property.

IN CAMERA
65-05 MOVED by Councilor Evans that this meeting be taken in camera. 7:25 PM
CARRIED

OUT OF MOVED by Councilor Strate that this meeting go out of camera. 7:30 PM
CAMERA CARRIED
66-05
C.A.O. 1- The C.A.O. will talk to the owners of Garden City Greenhouses regarding the growth of their business.
2- An area citizen requests vehicle damage costs be paid by the Town of Magrath. Council feels that the Town of Magrath is not responsible for the damage.
3- Mill rate Bylaw

BYLAW MOVED by Councilor Dahl that Bylaw #1085, being a bylaw to authorize the
1085 several rates of taxation for 2005, be given first reading.
67-05 CARRIED

68-05 MOVED by Councilor Barnett that Bylaw #1085 be given second reading.
CARRIED

69-05 MOVED by Councilor Evans that Bylaw #1085 be presented at this meeting for a third and final reading. CARRIED UNAN.

70-05 MOVED by Councilor Strate that Bylaw #1085 be given third and final reading and that the Mayor and C.A.O. be authorized and instructed to sign same and affix thereto the corporate seal of the Town of Magrath.
CARRIED

MAYOR 1- Mayors workshop in Edmonton May 5 & 6

Russ Barnett
Public meeting on June 21, 2005

John Evans
The Procedural Bylaw needs to be implemented. The C.A.O. will e-mail sample Procedural Bylaws to all members of Council.

ADJOURN MOVED by Councilor Barnett that this meeting be adjourned. 8:05 PM
71-05 CARRIED

MAY 24, 2005

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF MAGRATH

IN THE PROVINCE OF ALBERTA, HELD ON TUESDAY MAY 24, 2005 IN THE COUNCIL CHAMBERS OF THE MAGRATH CIVIC BUILDING

PRESENT: Mayor ken Jensen in the Chair
Councilors Charles Bly, Ron Strate, Scott Wolsey, Russ Barnett, DeVar Dahl and John Evans
Ron Williams, Susan Baril and Kari Miller

DELEGATIONS:
CHR- Jack Ady (Chairman) and Pam Whitnack (CEO)
Council received updates on the Magrath project that is proceeding on June 1, 2005. Plans for the renovation were discussed. The CHR will have an open house on June 21, 2005 before the Town meeting.

Mike Nelson from Habitat Water Park Designs will present at the June 14, 2005 Council meeting

PRAYER: Ken Jensen

AGENDA: MOVED by Councilor Barnett that the agenda for May 24, 2005 be adopted.
72-05 CARRIED

MINUTES: MOVED by Councilor Dahl that the minutes of May 10, 2005 having been 73-05 previously mailed to all members of Council be adopted. CARRIED

BUSINESS: 1- Co-op drainage discussion
2- Mick Barnett requests leasing town property
3- Garden City Greenhouse is looking for an alternate location
4- Procedural Bylaws samples handed out to members of Council to discuss at the next Council meeting

COUNCIL Russ Barnett
REPORTS 1- Discussion Re: sidewalks on Main Street that are cracked or damaged need to be replaced. The C.A.O. will talk to Armando Rizzo of ARA Engineering

DeVar Dahl
1- Magrath Flags will be ordered
2- Library sump pump needs to be fixed
3- Town Minutes status

John Evans
1- Encourage Council to look over Organizational Bylaws

Ron Strate
1- Another Porta Potty is needed by the ball diamonds
2- Town Celebration concession

CELEBRATION MOVED by Councilor Strate that Brad Sabey and his Basketball Club be allowed
CONCESSION a lunch style concession to be set up by the pool and arena on July 23, 2005 for
74-05 Town of Magrath Celebration. CARRIED

3- Bylaw officer discussion

Councilor Wolsey arrives at meeting. 7:50 PM

Scott Wolsey
1- Town Celebration discussion. The C.A.O. will call Sobeys and LCC Re: beef (700 lbs) for Celebration
2- Suggest advertising for public input as to a theme for Magrath Celebration with Alberta Centennial in mind.
3- Dog Bylaw reviewed

BYLAW MOVED by Councilor Wolsey that Bylaw #1083 be given second reading.
1083 CARRIED
75-05

MOVED by Councilor Bly that Bylaw #1083 be given third and final reading and
that the Mayor and C.A.O. be authorized and instructed to sign same and affix
76-05 thereto the corporate seal of the Town of Magrath. CARRIED

Ron Strate
1- Possible Alberta Centennial celebration in conjunction with Labor Day Breakfast

Russ Barnett
1- Seniors Week Breakfast: Early in June

C.A.O. 1- ORRSC letter RE: GIS Project, funding gone, requesting additional $7100.00. Councilor Barnett will talk with ORRSC on June 2, 2005.
2- GIC at Alberta Treasury Branch is maturing and the C.A.O. recommends moving it over to 1st Choice Savings and Credit Union.

GIC MOVED by Councilor Wolsey that the principal portion of the GIC be
77-05 transferred from ATB Financial to current account at 1st Choice Savings and Credit Union. CARRIED

3- New Bylaw #1084: Backhoe refinance

BYLAW MOVED by Councilor Wolsey that Bylaw #1084, being a Bylaw to amortize the
1084 backhoe refinancing over 5 years. CARRIED
78-05

79-05 MOVED by Councilor Barnett that Bylaw #1084 be given second reading.
CARRIED

80-05 MOVED by Councilor Dahl that Bylaw #1084 be presented at this meeting for a third and final meeting. CARRIED UNAN.

81-05 MOVED by Councilor Bly that Bylaw #1084 be given a third and final reading and that the Mayor and C.A.O. be authorized to sign same and affix thereto the corporate seal of the Town of Magrath. CARRIED

4- The C.A.O. will talk to the owner of the Mountain View Mobile Home Park regarding irrigation.

MAYOR 1- Students of the Magrath High School request a letter of support regarding their desire for the Westwind School Division to hire a band teacher with marching band experience. The Mayor will contact the students to let them know that the Town of Magrath is not involved in the hiring practices of the Westwind School Division.
2- Mayors and Reeves meeting overview

ADJOURN MOVED by Councilor Evans that this meeting be adjourned. CARRIED
82-05

JUNE 14, 2005

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF MAGRATH

IN THE PROVINCE OF ALBERTA, HELD ON TUESDAY JUNE 14, 2005 IN THE COUNCIL CHAMBERS OF THE MAGRATH CIVIC BUILDING

PRESENT: Mayor Ken Jensen in the Chair
Councilors Charles Bly, Ron Strate, Scott Wolsey, Russ Barnett, DeVar Dahl and John Evans
Ron Williams, Susan Baril and Kari Miller

DELEGATIONS:
1- Armando Rizzo: ARA Engineering
Report Status on Highway 62: Estimated completion date is 4th week of July

IN CAMERA MOVED by Councilor Barnett that this meeting be taken in camera. 7:20 PM
83-05 CARRIED

OUT OF MOVED by Councilor Wolsey that this meeting go out of camera. 8:55 PM
CAMERA CARRIED
84-05

2- Wade Alston: Community Beautification and Economic Initiative for Magrath

PRAYER: Ron Strate
9:15 PM

AGENDA MOVED by Councilor Bly that the agenda for June 14, 2005 be adopted.
85-05 CARRIED

MINUTES MOVED by Councilor Wolsey that the minutes of May 24, 2005 having been
86-05 previously mailed to all members of Council be adopted. CARRIED

BUSINESS: 1- Garden City Greenhouses: The C.A.O. will send a letter regarding neighbor concern for the size of business.

2- Alberta Centennial Photo Contest

3- Rescind motion from May 24, 2005 Council meeting

RESCIND MOVED by Councilor Evans to rescind motion 77-05, from the May 24, 2005.
MOTION GIC transfer CARRIED
87-05

GIC MOVED by Councilor Evans that the principal portion of the GIC be transferred
88-05 from ATB Financial to current account at 1st Choice Savings and Credit Union.
CARRIED

Councilor Wolsey chooses to abstain from the vote

CORRESPONDENCE
1- Margarette Low: Thank you from residents of Diamond Willow Terrace for the future repair of the lane.
2- Alberta Health and Wellness: Ambulance funds in the bank
3-Andrea Burrows: Requests that the Town of Magrath consider the needs of those with disabilities. The C.A.O. will check into requirements for special needs persons.
4- Cats and Dogs letter: The C.A.O. will send a letter to the Panczaks to inform them that a cat Bylaw is in the process.

COUNCIL Russ Barnett
REPORTS 1- Suggests sending a token of appreciation to Russ Rasmussen for his help during flood.
2- Appreciation expressed to Ron Williams for his efforts during the flood.
3- Town of Magrath roads need to be a priority. The C.A.O. will talk to Brian Phillips regarding the county roads. George Gruninger will be grating roads all week.
4- Drainage issues in the NW corner of Town were discussed.
5- Block 72B yard maintenance. The C.A.O. will send a letter to the resident of Block 72B lot 10 asking for yard to be maintained.
6- The C.A.O. will send a letter to Bob Henderson asking him to move his truck out of the alley.
7- Road signs on 4th St E need to be replaced.
8- Main Street hanging baskets have been ordered.
9- Main Street benches ordered.
10- Cemetery benches: The C.A.O. will check into styles and prices.

Charles Bly
1- Holland Insurance: Appreciation expressed to Town and crew during the flood.
2- Pup at auction. The C.A.O. will check if there is a reserve bid.
3- Councilor Barnett will check with the golf course re: advertising on glass

10:00 PM MOVED by Councilor Bly that this meeting be allowed to proceed past 10:00
89-05 PM. CARRIED

DeVar Dahl
1- Joint mosquito control program with the County
2- Nature Trail: The C.A.O. will inventory the damage to the entrances.
3- Walkway on Pothole creek needs to be swept off.

John Evans
1- Council chambers configuration needs to be improved. The C.A.O. will get quotes for a new table.
2- Fishpond repair can be funded
3-Procedural Bylaw retreat: June 28, 2005

Ron Strate
1-Possible recreation meeting
2- Previous Town clean up day was in Centennial year
3- Flood relief registration: Monday June 20, 2005 from 10:00 am- 5:00 pm.

Scott Wolsey
1- Bylaw officer application deadline: extend to June 30, 2005
The C.A.O. will prepare a flyer for mail drop
2- Museum: grassed area plus asphalt to 1st Choice Savings will be used for parking for museum
3- Dog Bylaw feedback and discussion
4- Cat Bylaw started
5- Tree trimming is important and should be planned

C.A.O. 1- Celebration: suggest a smokie on a bun
2- Curbs at the corner of Harker Ave W and 1st St W

CURBS MOVED by Councilor Barnett to have Ron Williams instruct Tollestrup
90-05 Construction to do a rolled entrance and regular curbs on the corner of Harker Ave W & 1st ST W to accommodate trees. CARRIED

3- Co-op alley drainage

ALLEY MOVED by Councilor Wolsey to allow for Co-op alley survey and quotes for
QUOTES paving. CARRIED
91-05

Councilor Barnett is excused from the meeting. 11:10 PM

4- CJ's Carwash: Discussion regarding paving the alley to tie in with the owners paving by carwash. The C.A.O. will get an estimate for paving of Co-op alley and carwash alley.

Councilor Barnett returns to the meeting. 11:20 PM

5- Mosquito Control Program Grant resolution needed

MOSQUITO MOVED by Councilor Evans to accept the Mosquito Control Program Resolution
GRANT as follows:
PROGRAM
92-05
1. “Be it resolved that Council authorizes the Town of Magrath to participate in, and submit a grant application under the Province of Alberta West Nile virus Targeted Larval Control Program; further

2. That the Town of Magrath agrees that The Cardston County be designated the managing partner for the purposes of receiving, administering, allocating, reporting, and accounting for the grant funds on behalf of the partners; and further

3. That the Town of Magrath agrees to enter into, or agrees to abide by the terms of a Conditional Grant Agreement signed by the managing partner on behalf of the other partner municipalities and/or approved participants governing the purpose and use of the grant funds.”
CARRIED

6- Museum: request tax free status for 2005

MUSEUM MOVED by Councilor Wolsey to have the Museum pay the 2005 taxes and then
GRANT they will be reimbursed the municipal portion and frontage. The Town will then
93-05 reduce the Museum grant by the tax portion. CARRIED

7- Societies and Associations: suggested a training session to help with running programs
8- Council discussed Wade Alston's proposal and decided that it is not in the budget for 2005.
9- Wayne Miller request reimbursement for retaining wall

MILLER MOVED by Councilor Wolsey to pay 50 % of the cost of the retaining wall.
RETAIN 2 IN FAVOR
WALL Councilors Bly & Wolsey
94-05 5 AGAINST
Mayor Jensen & Councilors Evans, Strate, Dahl & Barnett DENIED

MILLER MOVED by Councilor Evans to pay 100 % of the cost of the retaining wall.
RETAIN 1 IN FAVOR
WALL Councilor Evans
95-05 6 AGAINST
DENIED

MAYOR 1- Disaster Services Coordinator has resigned. Suggests meeting with Monte Thomson and EMS.

ADJOURN MOVED by Councilor Bly that this meeting be adjourned. 12:00 PM Midnight
96-05 CARRIED

JULY 12, 2005

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF MAGRATH

IN THE PROVINCE OF ALBERTA, HELD ON TUESDAY JULY 12, 2005 IN THE COUNCIL CHAMBERS OF THE MAGRATH CIVIC BUILDING

PRESENT: Mayor Ken Jensen in the chair

Councilors Charles Bly, Ron Strate, Scott Wolsey, Russ Barnett, John Evans

Ron Williams, Susan Baril and Kari Miller

PRAYER: Scott Wolsey

AGENDA: MOVED by Councilor Bly that the agenda for July 12, 2005 be adopted.

97-05 CARRIED

CORRECTION: JUNE 14, 2005 MINUTES

COUNCIL Scott Wolsey

REPORTS 2- Museum: the grassed area that 1^ST Choice Savings and Credit Union is donating to the Museum will not be used for parking. The area will stay as a green space.

MINUTES: MOVED by Councilor Wolsey that the minutes of June 14, 2005 having been

98-05 previously mailed to all members of Council be adopted. CARRIED

BUSINESS: 1- Garden City Greenhouses: The C.A.O. will speak to the owners again regarding peat moss piles

2- Municipal Sponsorship Grant can not be used this year for a joint paving project (4^th Street East) with Cardston County

3- Mosquito Grant money: The C.A.O. will check if the money can be used for larval control as well as fogging and what time of day the fogging is being done

CORRESPONDENCE:

1- Letters from neighbors and family of previous owners of 258 S 1^ST West

The letters state that the yard is poorly maintained and they would like the Town of Magrath to notify the owner of the rental property. The C.A.O. will contact Rod Start

Councilor Barnett arrives at the meeting. 7:25 PM

COUNCIL Charles Bly

REPORTS 1- Parade Marshall: Mark Harker with John Balderson assisting

- Honorary Parade Marshall: Ben Rasmussen

- Parade Judges: Lisa & Larry Schneyder

2- Landfill will start E-Waste

3- Instruct the landfill attendant to inspect every load that comes to the landfill

Ron Strate

1- Thanks to Leonard Bourne and crew for All-star games, the fields and diamonds look great

- Councilor Wolsey suggest spraying the weeds on the high school baseball diamond before Town Celebration

- Councilor Barnett suggests renting the shale rototiller from Cardston

2- 2^nd Street West & 3 Ave North: Residents are asking that the road be watered to keep the dust down. Tollestrup Construction is responsible for watering the road

3- Road Grading: Can Magrath Public Works do the town grading?

Scott Wolsey

1- Town Celebration updates:

- Saturday night dance: still looking for a DJ

- Parade route: 1^st West will be open for the parade only

2- The intersection at 2^nd Street west & 3 Ave north needs a yield sign

3- Magrath Museum taxes: the Town of Magrath will forgive the Town portion of taxes and will then deduct that amount from the Museum Grant. ($7000.00-$1745.00= $5245.00 grant amount)

4- Councilor Wolsey suggests that Administration plan the lunch for each Council meeting

C.A.O. 1- ORRSC GIS costs: increase to the cost by an additional $7133.54. Council discussed the pros and cons of this project. Councilor Barnett will Contact Diane Horvath at ORRSC and report back to Council before a decision will be made.

2- Block 72B, Lot 15: Craig Olsen has a deposit on lot 15 but has purchased a home in Block 72B. He is requesting his deposit back. Council discussed options and will advise Craig Olsen to assign his land to another party.

3- There are 6 remaining lots on the west side of Block 72B. Council discussed lowering the price of the lots.

4- Deep South Selects Basketball Club would like the Town of Magrath to donate $100.00 to sponsor a hole for their golf tournament.

BASKETBALL MOVED by Councilor Strate to sponsor a hole in the amount of $100.00 for

DONATION the Deep South Selects Basketball Club Golf Tournament. CARRIED

99-05

5- The assessor will be coming to look at the Nature Trail damage due to the floods.

6- Main Street: flower baskets are hanging, benches and trees will come before Town celebration.

MAYOR 1- Merrill Thomson has irrigation concerns. The C.A.O. will contact the St. Mary’s River Irrigation District.

2- Tennis courts: Residents are concerned with the condition of one of the sides of the tennis courts. Council discussed possibly relocating the tennis courts to the beach volleyball area.

3- Leafy Spurge at the Transfer Station needs to be sprayed. The C.A.O. will contact Rod Foggin to spray the weed.

4- Mayor’s Luncheon: moved to the Town Hall.

IN CAMERA MOVED by Councilor Wolsey that this meeting be taken in camera. 8:35 PM

100-05 CARRIED

OUT OF MOVED by Councilor Bly that this meeting go out of camera. 9:00 PM

CAMERA CARRIED

101-05

ADJOURN MOVED by Councilor Strate that this meeting be adjourned. 9:05 PM

102-05 CARRIED

AUGUST 9, 2005

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF MAGRATH

IN THE PROVINCE OF ALBERTA, HELD ON TUESDAY AUGUST 9, 2005 IN THE COUNCIL CHAMBERS OF THE MAGRATH CIVIC BUILDING

PRESENT:     Mayor Ken Jensen in the chair

Councilors Charles Bly, Ron Strate, Scott Wolsey, Russ Barnett, DeVar Dahl and John Evans

Ron Williams and Kari Miller

PRAYER:       Russ Barnett

AGENDA:      MOVED by Councilor Bly that the agenda for August 9, 2005 be adopted.

103-05                                                                                                                            CARRIED

MINUTES:    MOVED by Councilor Wolsey that the minutes of July 12, 2005 having been

104-05                previously mailed to all members of Council be adopted.                       CARRIED

BUSINESS:    1- Garden City Greenhouses will lower the peat moss piles

                        2- Mosquito larval control is continuing. Fogging for mosquitoes stopped on July 21, 2005

                        3- Rod Start’s rental property has been mowed

                        4- Irrigation concerns with Merrill Thomson: The problem is not with the MID or the SMRID. The C.A.O. will find out who the line belongs to.

                        5- Rod Foggin will spray the Leafy Spurge

                        6- Councilor Wolsey spoke to the Museum regarding Tax and Grant amounts. The grass in the angle parking area in front of the Museum will stay as a grassed area until the Museum is ready for it to be a parking area.

                        7- Municipal Sponsorship Grant: 80% to Council communication and table, 20% to GIS Project.

CORRESPONDENCE:

                        1- Sheila Clair: Appreciation letter for the beautification of Main Street

                        2- Herb McKelvey: Appreciation letter for irrigation in the Town of Magrath and Main Street beautification.

COUNCIL      Russ Barnett

REPORTS      1- Golf Course Meeting: Membership monies are $50,000.00 down. They have

money for grant matching and are counting on grants and debentures.

Councilor Evans arrives at the meeting. 7:30 PM

                        Charles Bly

                        1- Thank you to Councilor Scott Wolsey and crew for a successful Town Celebration.

                        DeVar Dahl

                        1- Leopard frog update: Tadpole numbers are up. It is appreciated that mosquito fogging was not done in the areas where the leopard frog ponds are.

                        John Evans

                        1- Thank you to all Town of Magrath staff for helping with Magrath Celebration.

                        Ron Strate

                        1- Before Hockey season the arena needs a new compressor, ($39,000.00 NEW or $14,000.00 to maintain old). It was suggested that the Federal Gas Tax rebate be used to purchase a new compressor.

ARENA          MOVED by Councilor Strate to use the Federal Gas Tax Rebate money to buy a

COMPRESSOR   new compressor for the Garth Veale Memorial Ice Arena.

105-05                                                                                                                            CARRIED

                        2- Bylaw officer: Has someone been hired yet?

                        3- C.A.O. Competition: Interviews will be September 7&8, 2005. Councilor Strate will set up the interviews.

                        Scott Wolsey

                        1- Bylaw officer discussion

                        2- Labour Day Breakfast will be September 5, 2005. Councilor Dahl will organize. Councilor Strate will use events sign for Photo Contest.

                        3- Thank you to all staff for their help with the Town Celebration.

                        4- Traffic Signs: many are tilted or twisted. Could Public Works straighten the signs?

                        5- Entrance sign bricks: Suggest a mud jack to lift foundation to straighten bricks. The C.A.O. will contact Rob Jones to get a quote.

C.A.O.             1- 1^ST East sewer twinning project: Due to water problems it won’t be possible to pave until next year. Millings will be used until paving is complete.

                        2- Elizabeth Olsen wants to have a Town of Magrath Christmas program. The Town will book the Tom Karren Gym.

                        3- All the lots are sold on the west side of block 72A.

4- Concrete swale needs to be in before building begins on west side of Block 72A.

5- Resident concern with dusty gravel roads. Oil costs $63.00/barrel and calcium Chloride is half the cost. The C.A.O. will get quotes and maintenance instructions for calcium Chloride.

6- Council is concerned with the multiple areas of the sidewalks on 1^st Street West that are cracked. After looking at the areas and discussing options, Council has decided to have Tollestrup Construction fix all the cracked areas before they become worse.

7- Resolution needed: GIS project and communication project

GIS PROJECT     MOVED By Councilor Evans that the Town of Magrath agrees to partner with

106-05                     other members of the Oldman River Regional Services Commission in the Oldman River Region Urban GIS Layer Project and that the municipality agrees to apply 20% of our Municipal 2000 Sponsorship 2005-2006 eligibility to this project. And that the Town of Raymond be authorized to apply on our behalf.

                                                                                                                                    CARRIED

COMMUNICATION

PROJECT      MOVED by Councilor Evans that the Town of Magrath agrees to partner with the

107-05                Cardston County in the Council Chambers communication project and that the municipality agrees to apply 80% of our Municipal 2000 Sponsorship 2005-2006 eligibility to this project and that the Cardston County is authorized to apply on our behalf.                                                                                          CARRIED

MAYOR         1- Suggest sending a letter to all applicants who are not on the short list for the C.A.O. competition.

                        2- Letter from Lawrence Turner regarding street name change: Council has already made a decision to not allow the name change.



ADJOURN     MOVED by Councilor Barnett that this meeting be adjourned. 9:05 PM

108-05                                                                                                                            CARRIED

                                                                                    ____________________________________

                                                                                    MAYOR

                                                                                    ____________________________________

                                                                                    C.A.O.

SEPTEMBER 13, 2005

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF MAGRATH

IN THE PROVINCE OF ALBERTA, HELD ON TUESDAY SEPTEMBER 13, 2005 IN THE COUNCIL CHAMBERS OF THE MAGRATH CIVIC BUILDING

PRESENT:       Mayor Ken Jensen in the Chair.

Councilors Charles Bly, Ron Strate, Scott Wolsey, Russ Barnett, DeVar Dahl and John Evans

                           Jim Monti and Kari Miller

PRAYER:         Charles Bly

DELEGATIONS:

1- Richard Russell: With regard to the sewer twinning project on Harker Ave. East and 1^st St East, the understanding of residents was that hold back money would not be released until the curbs and yards were back to original state. Their concern is that the money was released and they still have smashed curbs and poor grass in their yards. Richard Russell would appreciate a letter from Council informing the residents of what action the Town will take to fix the areas that are damaged?

2- Jim Toone: Residents in the North West of Magrath want to know the time line for fixing the drainage problems in that area. Discussion held.

AGENDA:      MOVED by Councilor Strate that the agenda for September 13, 2005 be adopted.

109-05                                                                                                                            CARRIED



MINUTES:    MOVED by Councilor Bly that the minutes of August 9, 2005 having been

110-05                previously mailed to all members of Council be adopted.                      CARRIED

BUSINESS:    1- Garden City Greenhouse: Council requests that a letter be sent to the business owner advising them that they have 2 weeks to lower the peat moss.

                        2- Councilor Barnett will contact Rob Jones for quotes to straighten the bricks on the entrance signs.

                        3- The arena compressor has been ordered.

CORRESPONDENCE:

                        1- Tom Carter: Based on the results of contaminated soil analysis, Tom Carter is requesting the return of the $5000.00 deposit. Councilor Wolsey will contact Hasegawa Engineering to confirm that the treated soil meets residential criteria.

                        2- Tom Carter Rental: Tom Carter is requesting a reduced monthly water rate for 3 of his properties (reduced from $32.00 to $8.00/ month).

WATER          MOVED by Councilor Wolsey that the request to lower the monthly water rate

BILLING       for three of Tom Carters properties (2 S 1ST E, 4 S 1 ST E and 6 S 1 ST E) to

111-05                $8.00 each is denied and that the monthly water rate stays at $32.00 for each of the properties.                                                                         CARRIED

                        3- Chinook Arch Regional Library System: Member Councils are being asked for a 3% increase- 12 cents per capita in 2006 and 13 cents per capita in 2007 and 2008. Councilor Wolsey suggests that the new C.A.O. send a letter to the Provincial Government to enquire why they are not giving more money to library systems.

CHINOOK     MOVED by Councilor Dahl that the Town of Magrath approves the Chinook

ARCH             Arch 2006 – 2008 Budget.

BUDGET                                                                                                                    CARRIED

112-05

                        4- Wayne Gurney is requesting a key to the Magrath Transfer Station as his business (JD Cutting, Tilling and Services) requires access beyond scheduled hours of operation. Council discussed the issue and suggests access be allowed through Public Works and that keys will not be issued to business owners.

                        5- The property owner of Plan 8711350 Block 31 Lot 3, has asked for a revised payment plan for taxes and arrears. Council will consult the MGA and discuss the matter at the next meeting (Sept. 27, 2005).

                        6- The next MPC meeting will be September 20, 2005 at 5:00 PM.

PUBLIC          1- Hydrants replaced by Garden Place Chapel and 2 Ave N & 1 ST W. Council

WORKS         suggests long term budgeting to replace additional hydrants in town.

                        2- The new curbs on Harker Ave E are chipped and broken on the edges. The Public Works Foreman will check these areas.

                        3- The irrigation system in block 72 will be abandoned to accommodate the swale and rebuilt around the swale at a later date.

                        4- The underground sprinklers on the North & South of the Library have been covered by sod. Public Works will locate sprinkler heads.

                        5- Cold mix patches are ongoing and they will be grating NW roads.

                        6- Walls have been removed in the swimming pool showers and the plumber will be there on September 14, 2005. The Public Works Foreman will get quotes for pool filter system and pump before the next budget.

COUNCIL      DeVar Dahl

REPORTS      1- Council discussed the reasons for the cancelled Labour Day Breakfast and suggests a citizens committee to plan and organize the community breakfast for 2006.

                        2- Town website: Discussed what address should be used for Town of Magrath website.

WEBSITE      MOVED by Councilor Bly that Councilor Dahl will head a committee to

113-05                establish a new website for the Town of Magrath.                                  CARRIED

                        Ron Strate

                        1- Centennial Photo Contest: pictures will be on the new website

                        2- Procedural Bylaw: suggested amendments to include the Public Works Foreman and Bylaw officer to attend some Town Council Meetings.

                        3- Discussion regarding the use of the cardboard baler in the old Town shop. Mayor Jensen will ask Tim Lauscher to keep the area neat so access to the baler is easier.

                        4- Council will discuss the drainage problem between Ted Gregson’s and Bernice Coleman’s residences at the next meeting.

                        Russ Barnett

                        1- The NW drainage problems need to be addressed. Councilor Barnett will consult with MPE. The ditches all over town need to be cleaned out.

                        2- The Town of Magrath will have the C.A.O. (Henry Taylor) negotiate with Bryan Phillips of the Cardston County regarding the CPR land.

                        3- Councilor Barnett has asked public works to grate the small section of gravel road at the entry to the golf course.

                        4- An estimate for the cost of fill on the boulevard side of the curb on Harker Ave E is needed for the next Council meeting. Jim Monti will get the quote.

                        Scott Wolsey

                        1- Jim Monti suggests getting our own pumps for rain and flooding situations and to include pumps in the budget deliberations.

                        2- Has a business license been issued to the owners of the new garage on 1 Ave N and Centre Street? Council discussed the issue.

                        3- Councilor Wolsey suggests hiring Rod Bly for 1-2 weeks to help with office duties. Mayor Jensen will speak to Rod Bly.

OFFICE          MOVED by Councilor Wolsey to hire Rod Bly to help out in the interim with

HELP              office duties until the new C.A.O. starts.                                                CARRIED

114-05

10:00 PM        MOVED by Councilor Wolsey that this meeting be allowed to proceed past 10:00

115-05                PM.                                                                                                     CARRIED

MAYOR         1- The New C.A.O. is Henry Taylor. Mayor and Council will meet with him on Wednesday September 14, 2005 at 7:00 PM to discuss his contract.

                        2- The door on Jim Monti’s truck was dented when it was parked at the town shop. He wonders if the town insurance will pay for the damage. Council wants an estimate of the damage before they make a decision. Mayor Jensen will ask Jim for the estimate.

                        3- Council would like Rod Bly to talk to Rod Lowry to inform him that the road that he wants access to is private property and has nothing to do with the town.

                        4- Council would like Rod Bly to get a quote from McNally to repair or resurface Diamond Willow lane.

                        5- Mayor Jensen met with MPE regarding the sewer lift station. The project has not gone out to tender yet. Council discussed the project.

IN CAMERA       MOVED by Councilor Bly that this meeting be taken in camera. 10:20 PM

116-05                                                                                                                            CARRIED

OUT OF          MOVED by Councilor Barnett that this meeting go out of camera. 11:10 PM

CAMERA                                                                                                                  CARRIED

117-05

LETTER         MOVED by Councilor Evans to write a letter to LW Dennis Contracting, giving

LW DENNIS         them 2 weeks to respond to a list of concerns which will be provided regarding

118-05                the replacement of curbs and grass on Harker Ave E and 1 ST E from the sewer twinning project. The next course of action will be determined by their response to the request.                                                                              CARRIED

                        6- The ditch drainage in 4 ST E needs to be looked at, as it is another problem area.

                        7- The CHR needs to be contacted regarding the purchase of hospital land on 1 ST E.

ADJOURN     MOVED by Councilor Evans that this meeting be adjourned. 11:25 PM

119-15                                                                                                                            CARRIED

                                                                                    ____________________________________

                                                                                    MAYOR

                                                                                    ____________________________________

                                                                                    C.A.O.

SEPTEMBER 27, 2005

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF MAGRATH

IN THE PROVINCE OF ALBERTA, HELD ON TUESDAY SEPTEMBER 27, 2005 IN THE COUNCIL CHAMBERS OF THE MAGRATH CIVIC BUILDING

PRESENT:     Mayor Ken Jensen in the Chair.

                        Councilors Charles Bly, Ron Strate, Russ Barnett, DeVar Dahl and John Evans

                        Henry Taylor, Susan Baril and Kari Miller

PRAYER:       DeVar Dahl

DELEGATIONS:

1- Ted Gregson: Requests that the Town of Magrath consider installing a drainage system to keep run off water of the Library, SASH and Senior Centre away from his house.

2- Cathy Rarick:

A- North West Magrath drainage problem. Councilor Barnett met with MPE and Jim Monti and had the grades and elevations surveyed in the North West ditch problem areas. This area is a high priority and Council has requested that MPE engineer a plan as soon as possible.

B- Letter addressed to Mayor Ken Jensen: The Rarick’s requested help during the September 11, 2005 rain and felt that the Mayor’s behavior and actions were inappropriate and are requesting an apology from Mayor Ken Jensen. The Mayor apologized and asked forgiveness for his behavior.

3- Brian Oliver: Requests a new sewer line on his street (2 ST W). Brian has been told before that the line would be replaced and wants to know the time line for the replacement. Council discussed the matter and will contact MPE regarding the issue.

AGENDA:      MOVED by Councilor Bly that the agenda for September 27, 2005 be adopted.

120-05                                                                                                                             CARRIED

MINUTES:    MOVED by Councilor Barnett that the minutes of September 13, 2005 having

121-05                been previously mailed to all members of Council be adopted.   CARRIED

BUSINESS:    1- The letter to LW Dennis has not been sent

                        2- The letter to Garden City Greenhouses has not been sent

                        3- Public Works foreman will check the chipped and broken curbs on Harker Ave. East and report to the C.A.O.

                        4- Grating was not done on 3^rd Street West

                        5- Cardboard Baler: Inform Randy Haynes that the cardboard needs to be cut into smaller pieces before going into the baler.

                        Councilor Evans arrives at the meeting. 7:45 PM

NEW BUSINESS

                        1- Appoint Chief Administrative Officer and Development Officer

APPOINT       MOVED by Councilor Strate to appoint Henry Taylor as Chief Administrative

C.A.O.             Officer and Development Officer for the Town of Magrath and that he be given

122-05                signing authority.                                                                                   CARRIED

                        2- Letter of resignation

WOLSEY        MOVED by Councilor Evans to accept the letter of resignation from Councilor

123-05                Scott Wolsey effective September 14, 2005.                                         CARRIED

                        3- By-Election Date

                                    A- Nomination Date: Monday October 17, 2005

                                    B- Election Date: Monday November 7, 2005

                                    C- Advance Poll: Discussion

ADVANCE     MOVED by DeVar Dahl that an advance poll be held.

POLL                                                                                                                     2 IN FAVOR

124-05                                                                                                                        4 OPPOSED

                                                                                                                        NOT CARRIED

NOMINATION     MOVED by Councilor Strate that October 17, 2005 be set as the Nomination

DATE                  Date, for the vacant Council position, in the Town of Magrath By-Election.

125-05                                                                                                                                                                     CARRIED

ELECTION    MOVED by Councilor Strate that November 7, 2005 be set as the Election Date,

DATE             for the vacant Council position, in the Town of Magrath By-Election.

126-05                                                                                                                            CARRIED

RETURNING MOVED by Councilor Bly to appoint Henry Taylor as the Returning Officer for

OFFICER       the Town of Magrath By-Election.                                                        CARRIED

127-05

                        4- Organizational Meeting and Municipal Planning Commission Committee Member

ORGANIZATIONAL

MEETING     MOVED by Councilor Strate to hold the 2005 Organizational Meeting on

128-05                October 25, 2005 at 6:30 PM at the Magrath Civic Building.    CARRIED

MPC               MOVED by Councilor Bly to appoint Councilor Barnett as a committee member

129-05                of the Municipal Planning Commission.                                                 CARRIED

CORRESPONDENCE

                        1- Tollestrup Construction: They request waiting until spring 2006 to replace cracked and damaged sidewalks. The C.A.O. recommends not releasing hold back money until all damage is repaired in 2006. The C.A.O. will send a letter to Tollestrup Construction to inform of councils decision.

TOLLESTRUP     MOVED by Councilor Barnett that Council will agree to wait until spring 2006

CONSTRUCTION for the removal and replacement of sidewalks and to look at other deficiencies at

130-05                     that time and to keep hold back money until repair of damaged and deficient areas as well as clean up is completed.                                                       CARRIED

COUNCIL      DeVar Dahl

REPORTS      1- Concern with leaking fire hydrant at intersection of Centre Street and 1 Ave South. The C.A.O. will have public works check leak.

                        2- Parts of the Nature Trail path are still washed out and need to be repaired and maintained.

                        3- The Lions Club is possibly interested in partnering with the Town for the proposed water park.

                        John Evans

                        1- Discussion regarding truck route and signage in Magrath.

TRUCK          MOVED by Councilor Evans that 1 Ave south be designated as a truck route in

ROUTE          the Town of Magrath and that the road be maintained and proper signage be

131-05                posted.                                                                                                 CARRIED

                        2- Culverts (4^th Ave S & 2 ST W and 5^th Ave S & 2 St W): these were temporary fixes and need to engineered and fixed.

CULVERT     MOVED by Councilor Evans that the replacement of culverts on 4^th Ave S & 2

132-05                ST W and 5^th Ave S & 2 ST W be engineered and implemented.                                                                                                                                              CARRIED

                        3- Council Chambers table discussion.

                        Ron Strate

                        1- Landfill meeting: Effective November 1, 2005 all E-Waste will have to be taken to Raymond, Cardston or Milk River.

                        2- Councilor Strate met with Jim Monti (public works foreman) to look at applications for public works position. Interviews and a decision will be made this week.

                        3- Discussion regarding Ted Gregson’s drainage problem. Council recommends building a berm and having the area surveyed.

                        Russ Barnett

                        1- Main Street trees and lights.

TREE              MOVED by Councilor Evans to have Passey Electric proceed with the work that

LIGHTS         will supply electricity to the trees on 1 Street West.                               CARRIED

133-05

                        2- Jim Godlonton requests potable water at 443 W 1 Ave S. Council discussed water lines in the area.

                        3- It will cost $500.00 to straighten the bricks on the north entry sign. It was suggested that the bricks be straightened in the spring.

                        4- Some Harker Ave E curbs are 16 inches higher than the driveways. Gravel is required immediately. The C.A.O. will talk to public works regarding the issue.

                        Charles Bly

                        1- Sewer (2ST W between 1^st & 2^nd Ave N) problems need to be fixed.

SEWER          MOVED by Councilor Bly that project quotes and plans to repair the sewer line

134-05                on 2 ST W between 1 Ave N and 2 Ave N be done as soon as possible and that the expense of the project be included in 2006 budget.                  CARRIED

MAYOR         1- John Cook and Tom & Kristine Alston are requesting that damages to their basement due to a neighbor pumping water out of a manhole during the June rains. Council will talk to Ron Williams about what happened before a decision will be made.

10:00 PM         MOVED by Councilor Bly that this meeting be allowed to proceed past 10:00

135-05                PM.                                                                                                     CARRIED

C.A.O.             1- Strategic plan

STRATEGIC        MOVED by Councilor Evans to examine closely the use of a consultant to help

PLAN                     formulate a 3 and 5 year strategic plan and to make a decision by October 25,

136-05                   2005 Town Council Meeting.                                                                CARRIED

                        2- The C.A.O. will send a letter to Lawrence Turner informing him that Council has not changed their position as to changing a street name.

                        3- The Blue Goose requests compensation for loss of business during highway 62 construction. The C.A.O. will send the letter from Lyle Oberg and explain that this was not a Town of Magrath project and that compensation is denied.

                        4- $1200.00 damage to Jim Monti’s personal truck

MONTI          MOVED by Councilor Evans to have Jim Monti get 3 quotes to fix his damaged

TRUCK          truck and that the Town of Magrath will pay the lowest of the 3 quotes.

137-05                                                                                                                            CARRIED

                        5- Council would like Jim Monti to set a policy for parking at the town shop yard.

IN CAMERA         MOVED by Councilor Barnett that this meeting be taken in camera. 10:15 PM

138-05                                                                                                                                                                   CARRIED

OUT OF          MOVED by Councilor Strate that this meeting go out of camera. 11:30 PM

CAMERA                                                                                                                  CARRIED

139-05

ADJOURN     MOVED by Councilor Bly that this meeting be adjourned. 11:30 PM

140-05                                                                                                                            CARRIED

                                                                                    ____________________________________

                                                                                    MAYOR

                                                                                    ____________________________________

                                                                                    C.A.O.

OCTOBER 11, 2005

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF MAGRATH

IN THE PROVINCE OF ALBERTA, HELD ON TUESDAY OCTOBER 11, 2005 IN THE COUNCIL CHAMBERS OF THE MAGRATH CIVIC BUILDING

PRESENT:     Mayor Ken Jensen in the Chair

                        Councilors Charles Bly, Ron Strate and DeVar Dahl

                        Henry Taylor, Susan Baril and Kari Miller

PRAYER:       Henry Taylor

DELEGATIONS:

                        1- Positive Culture Company: Graphic facilitators, Rob & Laurie Benn

AGENDA:      MOVED by Councilor Bly that the agenda for October 11, 2005 be adopted.

141-05                                                                                                                             CARRIED

MINUTES:    MOVED by Councilor Strate that the minutes of September 27, 2005 having

142-05                been previously mailed to all members of Council be adopted.   CARRIED

BUSINESS:    1- Drainage and sewer needs to be a high priority.

                        2- The cost of water loop for Jim Godlonton needs to be calculated. Public works will get the costs.

                        3- Public works will talk to Ted Gregson and inquire why his sump pump is running all the time.

                        4- The CAO will talk to Ron Williams regarding the Tom Alston water damage issue.

                        5- North West ditches need to be cleaned. Costs need to be known for 2006 budgeting.



PUBLIC WORKS:

                        1- The asphalt is completed on Harker Ave E and Block 72.

2- The swale in block 72 should be completed by Oct. 14, 2005.

            3- Diamond Willow Lane: patch for winter and include permanent repair in the

                 2006 Budget.

            4- 1 ST E at Harker Ave E & 1 Ave N needs to be patched for winter.

5- Public Works will show Randy Haynes the proper size of cardboard to put through the baler.

6- The hydrant at Centre St & 1 Ave S will be repaired when the part arrives.

7- Public Works will look at the culverts at 4^th & 5^th Ave S on 2 St W to determine what needs to be done to fix them permanently.

8- The culvert at the intersection of 3 St W & 2 Ave S also needs to be looked at and possibly fixed.

9- The temporary ramps into driveways on Harker Ave E should have more fill added and be packed before winter.

10- Public Works has a verbal parking policy at the Town yard.

11- Recommendation that hospital upgrade wiring to their alarm system at the same time the town is upgrading the lift station electrical system.

12- Nature Trail: Public Works will look at the approaches to the bridges to determine what needs to be repaired.

COUNCIL      DeVar Dahl

REPORTS      1- The sidewalk fronting 47 W Harker Avenue needs to be repaired. It was suggested that CAO and Town Foreman make a list of all the sidewalks that need to be repaired.

                        2- Residents should be encouraged to trim any branches that overhang onto sidewalks. Mercer Park has branches that need to be trimmed.

                        3- Discussion regarding a donation to the library in honor of Lois Hole. Councilor Dahl will ask the library board what could be best used.

                        Ron Strate

                        1- Information was given to the CAO regarding the Municipal Excellence Awards program. The CAO is to follow up with the communities that received awards to find out what they did.

                        2- A recreation meeting for budgeting purposes will be held on October 26, 2005 at 7:00 PM at the Magrath Civic Building.

                        3- There may be a request from local agriculture property owners to use the lagoon discharge water to irrigate adjoining farm land.

MAYOR         1- George Reil wants to know the cost of hooking onto town water. Public Works will locate the main and get costs.

                        2- The C.A.O. will respond in a letter to Lawrence Turner regarding changing street name.

                        3- The C.A.O. will send a letter to LW Dennis Contracting regarding grass and curb conditions.

                        4- The C.A.O. will send a letter to Garden City Greenhouse regarding moving the business or downsizing their current operation.

C.A.O.             1- Home based business policy: The definition of Home based business needs to be revisited. Possible different classes and density of businesses in an area need to be addressed. The C.A.O. asks Council to consider amendments to the Land Use Bylaw. The C.A.O. will contact ORRSC regarding procedures to change the Bylaw.

IN CAMERA         MOVED by Councilor Strate that this meeting be taken in camera. 8:50 PM

143-05                                                                                                                                                                     CARRIED

OUT OF          MOVED by Councilor Strate that this meeting go out of camera. 9:21 PM

CAMERA                                                                                                                  CARRIED

144-05

INTERIM      MOVED by Councilor Strate that the sum of $2000.00 be approved to cover

C.A.O.             interim Administrative costs as a result of the change in the Change in the Chief

145-05                Administrator Officer’s position for the Town.

                                                                                                                                                                                CARRIED

ADJOURN     MOVED by Councilor Bly that this meeting be adjourned. 9:31 PM

146-05                                                                                                                            CARRIED

                                                                                    ____________________________________

                                                                                    MAYOR

                                                                                    ____________________________________

                                                                                    C.A.O.

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF MAGRATH

IN THE PROVINCE OF ALBERTA, HELD ON TUESDAY OCTOBER 25, 2005 IN THE COUNCIL CHAMBERS OF THE MAGRATH CIVIC BUILDING

PRESENT:     Mayor Ken Jensen in the Chair

                        Councilors Charles Bly, Ron Strate, Russ Barnett, DeVar Dahl and John Evans

                        Henry Taylor, Susan Baril and Kari Miller

PRAYER:       Ken Jensen

MINUTES:    MOVED by Councilor Bly that the minutes of October 25, 2005 having been

147-05                previously mailed to all members of Council be adopted.                       CARRIED

                                                                                                                                    6-0

AGENDA:      MOVED by Councilor Strate that the agenda for October 25, 2005 be adopted.

148-05                                                                                                                            CARRIED

                                                                                                                                    6-0

BUSINESS:    1- The surveying of west side ditches and culverts is complete.

                        2- MPE will bring a proposal to Council regarding the west end drainage.

                        3- The tenders are in for the upgrade to the hospital lift station.

                        4- A proposal for a water and waste water distribution plan will be coming to Council.

                        5- Jim Monti is finalizing the costs of the water loop for Jim Godlonton.

                        6- The approach to Inline Ovals is being widened.

                        7- Block 72 swale should be finished by Friday October 28, 2005.

                        8- Council needs to decide if there will be a subdivision project for 2006. MPE suggests either the east side of block 72 or block 33. Councilor Bly suggests the lots east of the hospital. The C.A.O. will contact the CHR regarding the purchase of property at the hospital.

                        9- Council advised the C.A.O. to get quotes from other Strategic Plan Facilitators before a decision is made.

NEW BUSINESS:

                        1- 2006 FCSS Funding Agreement

FCSS 2006      MOVED by Councilor Barnett to agree to pay the Municipal portion of the 2006

149-05                FCSS budget – that being $19.872.                                                     CARRIED

                                                                                                                                    6-0

                        2- Remembrance Day Advertising- Special advertising for Year of the Veteran.

REMEMBRANCE

DAY                MOVED by Councilor Dahl to go ahead with the Remembrance Day advertising

150-05                in the Lethbridge Herald.                                                                       CARRIED

                                                                                                                                    6-0

                        3- ARA suggests changing holdback amount for sidewalk repairs.

HOLDBACK      MOVED by Councilor Barnett to accept the recommendation of ARA and that

151-05                the Town of Magrath retain holdback in the amount of 3 times of the value of the estimated total value of the required repair work until the repair work is completed – that being $15,000.                                                    CARRIED

                                                                                                                                    6-0

CORRESPONDENCE:

                        1- Alberta Minister of Infrastructure: Information to Council for 2006 budgeting purposes. Heavy construction equipment is eligible for AMIP funding.

                        2- Thank you card received on behalf of the Bly family.

COUNCIL      Russ Barnett

REPORTS      1- The roadway below the transfer station needs to be repaired.

                        2- Overview of FCSS programs running. FCSS is interested in the Health Unit building. The C.A.O. will contact Pam Whitnack from the CHR regarding the purchase of the building.

                        3- The Magrath Golf Course requests the Town of Magrath forgive the 2004-2005 rent amount.

GOLF             MOVED by Councilor Barnett to forgive the Magrath Golf Course rent amount

COURSE        for the 2004 and 2005 years, totaling $4000.                                        CARRIED

152-05                                                                                                                            6-0

                        DeVar Dahl

                        1- The Remembrance Day program will be at 9:30 am in the Tom Karren Gym and at 11:00 am at the Cenotaph. Councilor Dahl would like to encourage Council support at the services.

                        2- There are several residents who are disappointed that there will be no advance poll.

                        3- Chinook Arch 2006-2008 Budget resolution needs to be sent. The C.A.O. will send the resolution immediately.

                        Ron Strate

                        1- The procedural Bylaw needs to be brought back to Council for amendments and to finalize.

                        2- Water park designs: Has Council heard from the company yet?

MAYOR         1- Mayor’s & Reeves meeting: Jack Ady reported that there were no firm plans regarding ambulance service yet.

                        2- Councilor Barnett will give information regarding a Pain Study to the Mayor for a future Mayor’s and Reeves meeting.

                        3- Council discussed the AUMA Conference and feel that better education classes could be offered.

C.A.O.             1- The C.A.O. suggests advertising in the Southern Alberta Vacation Guide.

VACATION   MOVED by Councilor Strate to go ahead with a ½ page ad in the Southern

GUIDE           Alberta Vacation Guide at a cost of $762.75.                                        CARRIED

153-05                                                                                                                            6-0

                        2- Town Christmas Program: The organizers would like the Town to book the Tom Karren Gym for Dec. 6, 2005 and would like the Town to pay the costs of the wood for an outside Nativity scene.

NATIVITY       MOVED by Councilor Dahl to pay the costs of the wood for the Nativity scene in

SCENE               the amount of $216.00.                                                             CARRIED

154-05                                                                                                                            6-0

                        3- Passey Electric will submit a quote for hanging lights on the trees on 1 ST W.

                        Councilor Evans is excused from the meeting. 8:30 PM

                        4- Council discussed the need for 1 or 2 new or used trucks for Public Works. An appraisal on the Chevy S10 is needed and then Council will decide what action to take.

                        5- Council Table Renovation: The project cannot be scheduled until grant approval is received.

                        6- Recreational Hockey Organization requests a loan for purchase of used hockey equipment.

HOCKEY       MOVED by Councilor Barnett to loan $600 to the recreational hockey groups for

EQUIP.           the purchase of used goalie equipment with the agreement that they will pay back

155-05                the money.                                                                                            CARRIED

                                                                                                                                    5-0

                        7- MPE recommends accepting Tanex as the contractor for the Hospital lift upgrade. Council discussed the recommendation and will make a choice at a later date.

                        8- The walkway alley on Harker Ave W between houses 39 & 47 needs steel posts at the entry to stop vehicles from driving through to Magrath Place cul-de-sac.

                        9- Councilor Strate suggests a possible 4 way stop at 1 Ave N & Centre St.

                        10- The tree branches at the corner of Harker Ave W & Centre St still need to be removed as to not block the sidewalk.

IN CAMERA         MOVED by Councilor Bly that this meeting be taken in camera. 8:55 PM

156-05                                                                                                                                                                     CARRIED

                                                                                                                                    5-0

                        Councilor Evans returns to the meeting. 9:07 PM

OUT OF          MOVED by Councilor Strate that this meeting go out of camera. 9:15 PM

CAMERA                                                                                                                  CARRIED

157-05                                                                                                                            6-0

ADJOURN     MOVED by Councilor Bly that this meeting be adjourned. 9:15 PM

158-05                                                                                                                                                                     CARRIED                                                                                                                  6-0

                                                                                                                ___________________________________________

                                                                                                                MAYOR

                                                                   ______________________________

                                                                   C.A.O.

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF MAGRATH

IN THE PROVINCE OF ALBERTA, HELD ON TUESDAY NOVEMBER 8, 2005 IN THE COUNCIL CHAMBERS OF THE MAGRATH CIVIC BUILDING

PRESENT:     Mayor Ken Jensen in the Chair.

Councilors Charles Bly, Ron Strate, Patricia Dudley, Russ Barnett, DeVar Dahl and John Evans

Henry Taylor, Susan Baril and Kari Miller

PRAYER:       Ron Strate

OATH OF       The Oath of Office was administered by the Mayor to Patricia Dudley.

OFFICE

DELEGATIONS:

                        1- Wayne Harris: water co-op proposal

2- Howard Forsyth: Subdivision proposal with Cardston County. Mr. Forsyth is looking at possibly donating part of his land to the Town to extend the nature trail. He would like advice from Council as the proposed subdivision will border with town property.

MINUTES:    MOVED by Councilor Bly that the minutes of October 25, 2005 having been

159-05                previously mailed to all members of Council be adopted.                       CARRIED

                                                                                                                                    7-0

AGENDA:      MOVED by Councilor Strate that the agenda for November 8, 2005 be adopted.

160-05                                                                                                                            CARRIED

                                                                                                                                    7-0

BUSINESS:    1- Godlonton water: Jim Godlonton is willing to pay 50% of water loop costs and asks that the Town pay the remaining 50%. (Block 7)

                        Councilor John Evans arrives at the meeting. 7:20 PM

                        2- Hospital Lift Station Upgrade: The CAO recommends accepting the lowest bid from Tanex. MPE supplied a letter with cost saving measures.

HOSPITAL    MOVED by Councilor Barnett to proceed with the Hospital lift station upgrade

LIFT               with out the cost savings and that the bid go to Tanex.

STATION                                                                                                                   CARRIED

161-05                                                                                                                            7-0

                        3- Drainage ditch maintenance: Council would prefer the ditches be cleaned out immediately. Council will discuss further at a special meeting.

                        4- The CAO will speak to Public Works about the branches that have not been cut yet.

NEW BUSINESS

                        1- Sanitary Infrastructure Study Update: information for Council to consider for the 2006 budget and for discussion during strategic planning.

                        2- Council discussed strategic planning session dates.

STRATEGIC      MOVED by Councilor Evans to book Positive Culture Company for the first

PLAN              available opening in January 2006, preferably the 20^th & 21^st.

162-05                                                                                                                            CARRIED

                                                                                                                                    7-0

                        3- Subdivision and Development Appeal Board: Councilor Evans will step down as chair of the Subdivision and Development Appeal Board for the appeal on November 23, 2005.

APPEAL         MOVED by Councilor Strate that the Subdivision and Development Appeal

BOARD          Board include John Evans, DeVar Dahl and Patricia Dudley as the alternate with

163-05                community members being Brian Oliver, Justin Gruninger and Darlene Beres and that it be for a 1 year appointment.                                                     CARRIED

                                                                                                                                    7-0

                        4- Secretary services for the appeal will be provided by ORRSC. Council discussed the need to amend the Land Use Bylaw to include a fee to cover the costs of an appeal. The CAO suggests that other areas of the Bylaw need to be amended and that it be reviewed at a later date.

                        Councilor Strate leaves the meeting. 8:30 PM

                        Councilor Strate returns to the meeting. 8:33 PM

ORRSC          MOVED by Councilor Dudley to spend up to $1000 for ORRSC to provide the

SERVICES      secretary services for the appeal.                                                           CARRIED

                                                                                                                                    7-0

                        Councilor Bly leaves the meeting. 8:38 PM

                        Councilor Bly returns to the meeting. 8:40 PM

CORRESPONDENCE:

                        1- SouthGrow membership profile. Councilor Dudley will attend the meeting on November 30, 2005.

                        2- Canada Post: The CAO will speak to the Magrath post office about possible closures.

CANADA       MOVED by Councilor Dahl:

POST

164-05                BE IT RESOLVED THAT THE TOWN OF MAGRATH write to John

McCallum, the Minister Responsible for Canada Post and request that the federal government instruct Canada Post:

1. to stop the closure of the mail sorting plant in Quebec City and                                           proposed closures in other locations.

2. to consult with the public, postal unions and other major stakeholders to develop a uniform and democratic process for making changes to the Canada Post’s network.

3. to maintain, expand and improve our public postal network.

                                                                                                CARRIED

                                                                                                6-1

3- Heritage Hunting and Fishing Protection Act: Council accepts this document as information only.

COUNCIL      Ron Strate

REPORTS      1- Recreation Meeting: September 28, 2005 discussed the following,

                                    a. Soccer agreement with Tanner’s land by elevators

b.Water Park: Possibly meet with company that sells water park hardware

c. Volleyball pit: possible reseed or future sight for tennis courts

d. Magrath Minor Hockey: safety nets are needed. The CAO will look for possible 2004 resolution regarding the nets

e. Minor hockey has $5000 towards a zamboni grant

f. Possible walking path around Magrath

g. Recreation Committee will meet every 3-4 months

h. Possible FCSS swimming program at Passey’s indoor pool

i. Lance Miller will check with the School Board regarding the Town/School joint use agreement

j. True Sport Community Grant available: the recreation board will apply for $10000

2- As the MPC Chair, Councilor Strate would like to have resolution for a fee for the Subdivision and Development Appeal process. Council discussed and will review with Land Use Bylaw.

Russ Barnett

1- Golf Course report: The CAO suggests that the Golf Course may be eligible for tax exemption as they are a non profit society. Councilor Barnett will speak to the board regarding this issue.

2- Ditch drainage: Councilor Barnett suggests contacting Jenex and Barry Owens and getting a quote for cleaning out the ditches.

Charles Bly

1- Diamond Willow Lane: Suggested that public works sweep the road as a temporary solution. Councilor Bly will talk to the Chinook Foundation and ask them to consider helping to improve the access.

2- Lights for trees on 1 St W: How many lights will be needed and who will be hanging the lights?

DeVar Dahl

1- Remembrance Day Ceremony will be at 9:30 AM at the Tom Karren Gym and at 11:00 AM at the Cenotaph.

2- Councilor Dahl will speak to Henry Taylor and Ryan O’Neill about the Town website.

3- It was suggested that public works take down the entrance flags for winter.

John Evans

1- What is the status of the undersized culverts on 2 St W?

Patricia Dudley

1- Are there grants available to change lights in older buildings to more economical lights? (Library)

2- Where can residents get information about subdivision rules? Residents are directed to call ORRSC.

MAYOR         1- Mayors and Reeves meeting: Large cities want to get rid of volunteer firefighters. Municipalities are sending letters in protest.

                        2- The Mayor suggests an additional meeting or retreat to discuss some issues that are taking to much time in Council meeting.

CAO                1- Request for a special meeting to discuss budget, bank statements and projects.

SPECIAL        MOVED by Councilor Barnett to change the time of the meeting on November

MEETING     22, 2005 to 5:00 PM.                                                                           CARRIED

165-05                                                                                                                            7-0

                        2- Organizational Meeting resolutions needed.

DEPUTY         MOVED by Councilor Strate to approve Charles Bly as the Deputy Mayor.

MAYOR                                                                                                                     CARRIED

166-05                                                                                                                            7-0

DUTIES          MOVED by Councilor Bly to approve the following Council Committees and

167-05                responsibilities as below:

Ken Jensen:

Russ Barnett:

Administration

ORRSC

Health Care

F.C.S.S. (Chair)

Chinook Foundation

Public Works

Senior Citizens

Finance (Chair)

Municipal Planning Commission

Cemetery & Parks

Public Relations

Golf Course Board

Personnel

Animal Control

Magrath & District Emergency Services (Chair)

Municipal Planning Commission

Chairman Ex officio of all boards & committees

DeVar Dahl:

Ron Strate:

Library & Museum

Personnel (Chair)

New Ideas

Municipal Planning Commission (Chair)

Landfill & Recycling

ORRSC (Alternate)

Remembrance Day Program

Recreation (Chair)

F.C.S.S.

New Ideas

Historical Park & Nature Trail

Government Grants

School

Economic Development Board

Frog Project Liaison

Landfill & Recycling (Chair)

New Councilor:

John Evans:

Animal Control (Chair)

Community Futures & BDC

Celebration & Events

Bylaws

Recreation

Economic Development Board (Chair)

Finance

RCMP

New Ideas

Businesses (Chair)

Town Beautification

Community Advisory Board

Economic Development Board

Subdivision & Development Appeal Board

Animal Control Advisory Committee

SouthGrow Regional Partnership

Charles Bly: Deputy Mayor

Public Works (Chair)

Mayors & Reeves Association

Celebration & Events

Magrath & District Emergency Services

Chinook Foundation

Equipment

Businesses

Property & Buildings

                                                                                                                                    CARRIED

                                                                                                                                    7-0

                        3- Harker Ave E: gravel and topsoil is still needed for 2006.

                        4- By-Election: report results to Council and that everything went fairly and according to the Act. Results and fees for election staff as follows:



RESULTS: Patricia Dudley – 251

                     Jim Toone – 173

                     Ron Williams – 147

                     Rod Bly – 61

FEES: Sue Kado - $200

            Allan Thompson & Darlene Holzwarth - $180

            Donna Thompson & Dora Raasch - $150

10:00 PM        MOVED by Councilor Bly that this meeting be allowed to proceed past 10:00

168-05                PM.                                                                                                     CARRIED

                                                                                                                                    7-0

ELECTION    MOVED by Councilor Dahl to accept and pay the fees for the election staff.

FEES                                                                                                                           CARRIED

169-05                                                                                                                             7-0

IN CAMERA       MOVED by Councilor Strate that this meeting be taken in camera. 10:05 PM

170-05                                                                                                                             CARRIED

                                                                                                                                    7-0

OUT OF          MOVED Councilor Barnett that this meeting go out camera. 10:50 PM

CAMERA                                                                                                                  CARRIED

171-05                                                                                                                             7-0

ALSTON        MOVED by Councilor Evans to pay Tom & Kristine $3500.

172-05                                                                                                                             CARRIED

                                                                                                                                    7-0

ADJOURN     MOVED Councilor Strate that this meeting be adjourned. 10:52 PM

173-05                                                                                                                             CARRIED

                                                                                                                                    7-0

                                                                                                ______________________________

                                                                                                MAYOR

                                                                                                ______________________________

                                                                                                CAO

MINUTES OF THE SPECIAL MEETING OF THE COUNCIL OF THE TOWN OF MAGRATH

IN THE PROVINCE OF ALBERTA, HELD ON TUESDAY NOVEMBER 22, 2005 IN THE COUNCIL CHAMBERS OF THE MAGRATH CIVIC BUILDING

PRESENT:     Mayor Ken Jensen in the Chair.

Councilors Charles Bly, Ron Strate, Patricia Dudley, Russ Barnett, DeVar Dahl and John Evans

Henry Taylor, Susan Baril and Kari Miller

PRAYER:       Henry Taylor

DELEGATIONS:

1- Linda Erickson: Alberta Economic Development Board and SouthGrow Regional Alliance Manager. Council was presented with an overview of the programs.

                        Resolutions are needed for Committee Appointments

COMMITTEE       MOVED by Councilor Strate to appoint Trevor Thomson as the community

APPOINTMENTS   member of the Municipal Planning Commission for a 1 year term and to appoint

174-05                Allan Thompson, Con Cole and Trevor Millward Jr. to the Recreation Board for a 1 year term.                                                                                     CARRIED

                                                                                                                                    7-0



IN CAMERA         MOVED by Councilor Bly that this meeting be taken in camera. 5:20 PM

175-05                                                                                                                                                                     CARRIED

                                                                                                                                    7-0

                        Councilor Evans arrives at the meeting. 6:15 PM

                        Mayor Ken Jensen is excused from the meeting. 7:00 PM

                        Mayor Ken Jensen returns to the meeting. 7:05 PM

OUT OF          MOVED by Councilor Strate that this meeting go out of camera. 7:05 PM

CAMERA                                                                                                                  CARRIED

                                                                                                                                    7-0

DEBENTURE        MOVED by Councilor Dudley to have the CAO investigate the possibility of

176-05                   proceeding with debenture.                                                                   CARRIED

                                                                                                                                    7-0

SELK              MOVED by Councilor Strate to agree in principle with the proposed water line

WATER          for Plan 0313385 Block 4 Lot 2 and that Council will wait for cost estimate

LINE               before final approval is given.                                                    CARRIED

177-05                                                                                                                            7-0



SEWER          MOVED by Councilor Bly to find out the costs and feasibility of installing a ½

LINE               block of sewer line on 1 Ave S between 3^rd & 4^th St for a proposed land

178-05                development in block 88 and that estimates be brought back to Council on December 13, 2005.                                                                                   CARRIED

                                                                                                                                    7-0

IRRIGATION      MOVED by Councilor Barnett to not approve the Ostrup request for

179-05                     reimbursement of irrigation costs in 1998.                                              CARRIED

                                                                                                                                                                                7-0

                        Mayor Ken Jensen is excused from the meeting. 7:15 PM

                        Councilor Charles Bly, Deputy Mayor, takes the Chair

PUBLIC          1- Diamond Willow Lane has been swept but it will still need to be swept by

WORKS         hand. The barrier poles are knocked over and the fire hydrant is bent. Public works is suggesting a possible second hand front mount sweeper for the lawn mower tractor to help with keeping gravel off the lane.

                        2- Block 72 swale is poured except for lot 15 as the trees are blocking the area.



                        Councilor Strate is excused from the meeting. 7:25 PM

                        3- Jim Godlonton: the water loop will be completed and the Town will pay 50% of the cost.

                        4- West side drainage ditches: Jim will call 3 contractors and ask them to submit a bid for the job.

                        5- Council discussed the possibility of extending potable water to Trevor Thomson (3 St W & 1 Ave N to 74 S 3 St W) at a cost of $125/metre and a distance of approximately 120 m.

STAKE           MOVED by Councilor Bly to adjust the Magrath Stake Centre water bill, reduce

CENTRE        the amount charged and that the new amount charged will be an average of the

WATER          past 3 years.                                                                                         CARRIED

180-05                                                                                                                            7-0





ADJOURN     MOVED Councilor Evans that this meeting be adjourned. 7:35 PM

181-05                                                                                                                            CARRIED

                                                                                                                                    7-0

                                                                                                ______________________________

                                                                                                MAYOR

                                                                                                ______________________________

                                                                                                CAO

DECEMBER 13, 2005

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF MAGRATH

IN THE PROVINCE OF ALBERTA, HELD ON TUESDAY NOVEMBER 13, 2005 IN THE COUNCIL CHAMBERS OF THE MAGRATH CIVIC BUILDING

PRESENT: Mayor Ken Jensen in the Chair                                                                    Councilors Charles Bly, Ron Strate, Patricia Dudley, Russ Barnett, DeVar Dahl and John Evans                                                                               Henry Taylor and Kari Miller

PRAYER:     Charles Bly

DELEGATIONS:

1-    Sergeant Gilmore: Presented the Mayor’s Quarterly report. Council questioned if Public Works crew needs to wear seatbelts while driving in town? Sgt. Gilmore explained that it is best if the employees wear their seatbelts.

7:05 PM Councilor Evans arrives at the meeting.                                      7:07 PM Councilor Dahl arrives at the meeting.

2-    Mark Passey: Presented his Parkview subdivision:

a-     His engineer will comply with all rules and regulations needed to complete subdivision

b-    Water line options

c-     2 fire hydrants will need to be supplied

d-    Town willing to accept the service lane

e-     Town willing to accept the operation of the lift station

f-      Manufactured homes will be allowed

Council was informed that this is an MPC decision and Mark Passey requests a letter regarding the decision.

MINUTES:

182-05          MOVED by Councilor Bly that the minutes of November 8, 2005 having been previously mailed to all members of Council be adopted.

                                                                                                                        CARRIED 7-0

183-05          MOVED by Councilor Dudley that the minutes of November 28, 2005 having been previously mailed to all members of Council be adopted.

                                                                                                                        CARRIED 7-0

AGENDA:

184-05          MOVED by Councilor Strate that the agenda for December 13, 2005 be adopted.                                                                          CARRIED 7-0

BUSINESS: 1- Positive Culture Company is booked for January 20 & 21, 2006. Council would like to book the Magrath Golf Course for the strategic planning sessions. The second session will be March 4, 2006.

2- Drainage ditch maintenance bids: Council discussed the bids and the start date for the project and decided to award the bid to Jenex with a start in the spring due to frost in the ground.

DITCH          MOVED by Councilor Barnett to accept the Jenex bid at $90.00/Hr and CLEAN that the project start in the spring.

185-05                                                                                                                      CARRIED 7-0

3-    Canada Post: the post office will not be closing down

Councilor Barnett leaves the meeting. 8:10 PM                               Councilor Barnett returns to the meeting. 8:11 PM

4-    Arena safety netting: The resolution to pay for safety nets was found and the CAO suggests including the cost in the 2006 budget.

5-    Town of Magrath web page address: The .ca, .com and .org addresses have been secured for the next 10 years. Council discussed previous websites and the CAO will send a letter of appreciation to Roger Davies for his past help.

MEDAL         Mayor Ken Jensen was presented a Commemorative medal, in honour of Alberta’s 2005 Centennial year, by Deputy Mayor Charles Bly.

NEW BUSINESS:

1-    2005 Fiscal budget presented as 2006 interim budget.

INTERIM    MOVED by Councilor Bly to accept the 2005 budget as the interim 2006 BUDGET            budget.

186-05                                                                                                                      CARRIED 7-0

2-    Alberta Tourism Highway Signing Project: Information presented to Council and a resolution will be required at a later date. The CAO will meet with Councilor Dudley which symbols need to be added to the tourism signs.

3-    Transfer Station contract proposal: Council discussed the proposal and the direction they would like the transfer station and By Law Officer positions to take. The CAO will send a letter to Randy Headrick informing him of Councils decision.

TRANSFER MOVED by Councilor Evans to decline the offer from Randy Headrick.   STATION

187-05                                                                                                                      CARRIED 7-0

4-    Generic Development Agreement: It was suggested that Council adopt the development agreement as a generic development agreement. Council discussed and will have the CAO correct the numbering mistake.

DEVELOPMENT

AGREEMENT   MOVED by Councilor Dahl to adopt the Generic Development

188-05              Agreement.                                                                           CARRIED 7-0

                        Councilor Strate leaves the meeting. 9:03 PM

                        Councilor Strate returns to the meeting. 9:05 PM

                        5- Borrowing Bylaw 1086: $450,000.00 Line of Credit with 1^ST Choice Savings

BYLAW        MOVED by Councilor Dahl that Bylaw # 1086, being a borrowing Bylaw of

189-05          the Town of Magrath, in the Province of Alberta for Municipal Current Expenditures, be given first reading.                                       CARRIED 7-0

190-05          MOVED by Councilor Evans that Bylaw # 1086 be given second reading.

                                                                                                                        CARRIED 7-0

191-05          MOVED by Councilor Bly that Bylaw # 1086 be presented at this meeting for a third and final meeting.                                                            CARRIED 7-0

                                                                                                                        UNAN.

192-05          MOVED by Councilor Strate that Bylaw # 1086 be given a third and final reading and that the Mayor and CAO be authorized and instructed to sign same and affix thereto the corporate seal of the Town of Magrath.

                                                                                                                        CARRIED 7-0

CORRESPONDENCE:

                        1- ORRSC: Communities Connecting Workshop. The following Councilors will attend on March 30, 2006. Councilors Barnett, Strate, Dudley, Mayor Ken Jensen and Henry Taylor, CAO.

                        2- The Municipal Sponsorship Grant is now approved and the Council chambers renovation will begin soon.

                        3- Jack Regehr is requesting a refund in the amount of $149.10 for Drain Master services, on behalf of James and Jana Ellis.

REFUND      MOVED by Councilor Dudley to refund $149.10 that James and Jana Ellis

193-05          paid to Drain Master for their services.                            CARRIED 7-0

                        4- The Magrath High School would like the Town of Magrath to donate 2 trophies for the Christmas Classic.

TROPHY      MOVED by Councilor Barnett to donate $214.00 for 2 trophies for the

194-05          2005 Christmas Classic Tournament.                                           CARRIED 7-0

COUNCIL    Ron Strate

REPORTS    1- Considering having Magrath Transfer Station be a drop off for E-waste and then moving it to one of the permanent drop off locations.



                        Councilor Evans leaves the meeting. 9:22 PM

                        Councilor Evans returns to the meeting. 9:24 PM

                        2- Council can bring suggestions to the CAO for budget purposes

                        3- Because of the Strategic Planning seminar would Council be opposed to cancelling the January 24, 2006 meeting.

CANCEL       MOVED by Councilor Strate to not hold a meeting on January 24, 2006

COUNCIL    because of other meeting in January.                                           CARRIED 7-0

MEETING

195-05

                        Russ Barnett

                        1- The CAO will talk to Melodie Johnston concerning her barking dogs.

2- Can Stay and play relocate to the Library basement? Council discussed and the library does not want the mess on the carpet. Fort Macleod recently acquired the health unit for $1.00 and Councilor Barnett would like to see the Town acquire our health unit if possible.

Councilor Dudley leaves the meeting. 7:34PM

Councilor Dudley returns to the meeting. 7: 35PM

3- Council discussed the mike phone bills and possible policy for using the phones. The CAO will speak to the Public Works Foreman regarding the phones.

4- A snow removal policy is needed so that someone is available on Friday afternoons.

Charles Bly

1- The Tree Lighting and late night shopping night was very successful and Councilor Bly suggests that a thank you card be sent to Duane and Carma Thomson.

DeVar Dahl

1- The event sign needs to be checked for spelling.

Patricia Dudley

1- Santa Claus came to the arena and it was very successful

2- A committee for events is suggested

MAYOR        1- Is the Co-op land for sale?

CAO               1- Accounts payable discussion. Council fells that the FCSS Board should have more Council members on it and that they should meet more regularly.

10:00 PM     MOVED by Councilor Bly that this meeting be allowed to proceed past

196-05          10:00 PM.                                                                             CARRIED 7-0

A/P                MOVED by Councilor Dahl that the Accounts Payable cheques #954

197-05          through #992 be approved for payment.                                    CARRIED 7-0

2- Bank Reconciliation for September & October 2005

BANK            MOVED by Councilor Dahl to accept the Bank Reconciliation for

RECONCILIATION                September and October 2005.                                                      CARRIED 7-0

198-05

                        3- The ICAP grant has been extended to May 2006.

                        4- Infrastructure and Subdivisions

                                    a. Telus was billed for the repair at Charles Powis

                                    b. Gaff’s are very happy that the sewer problem has been rectified

                        c. Tim Lauscher Development discussed. He needs a letter for ORRSC from council stating that they agree in principle with his sub division.

                        d. Mike Selk is requesting a water & sewer line at and would like Council to consider cost sharing of both.

                        e. The CAO will meet with the Manning’s and Selk’s to discuss the issues with water and sewer lines.

                        f. Jim Godlonton is asking that the water loop be finished in the spring because of frost.

                        g. Trevor Thomson is asking to tie into the 6” potable water line that will loop past his house. Council wants residents to know that 2” water lines will no longer be supported.

            5- A letter will be sent to Shane Zobell requesting the laptop back.

JANUARY 10, 2006

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF MAGRATH

IN THE PROVINCE OF ALBERTA, HELD ON TUESDAY JANUARY 10, 2006 IN THE COUNCIL CHAMBERS OF THE TOWN OF MAGRATH

PRESENT:     Mayor Ken Jensen in the Chair.

Councilors Ron Strate, Patricia Dudley, Russ Barnett, DeVar Dahl and John Evans

Henry Taylor and Kari Miller

PRAYER:       Russ Barnett

DELEGATIONS:

1- MPE Engineering presented an overview of past water drainage plans and plans for the abandoned CP Rail ditch. After discussion the CAO asked for approval from Council to go ahead with the final study of the project which would divert water along the CP Rail Line ditch and drain into the Pothole Creek where the large culvert used to be.

7:26 PM Councilor Evans leaves the meeting

7:31 PM Councilor Evans returns to the meeting

MPE gave Council an estimate of $5000.00 to finish surveying, data and plans and suggested that if all approvals are in place the project could start possibly by April 1, 2006.

SURFACE      MOVED by Councilor Dudley to have Henry Taylor instruct MPE to proceed

WATER          with surveys, data and plans for the surface water drainage plans at an estimated

DRAINAGE   cost of $5000.00.

1-06                                                                                                                 CARRIED 6-0

                        7:39 PM Councilor Barnett leaves the meeting

                        7:40 PM Councilor Barnett returns to the meeting

MINUTES:    MOVED by Councilor Dahl that the minutes of December 13, 2005 having been

2-06                 previously mailed to all members of Council be adopted.           CARRIED 6-0

                        Councilor Strate requested that Bylaw #1087 be added to the agenda for general discussion.

AGENDA:      MOVED by Councilor Strate that the agenda for January 10, 2006, with the

3-06                 above Bylaw added, be adopted.                                             CARRIED 6-0

BUSINESS FROM MINUTES:

                        1- Council Chamber Renovation: Council discussed laminate for counter and table and that the grant does not include carpet or new chairs.

COUNCIL      MOVED by Councilor Evans to proceed with Council Chamber renovation and

CHAMBER   that it includes changing the laminate on the counter top to match the new table.

4-06                                                                                                                 CARRIED 6-0

                        2- The CFEP Grant for the Golf Course was turned down and that CAO suggests looking at another municipality’s successful application and that the Minister be contacted and asked to reconsider the application.

                        3- Strategic Planning session from 7-9 PM on January 20 and from 9-4 on January 21, 2006. Councilor Barnett will confirm with the Golf Course as to using their building for the meetings.

NEW BUSINESS

                        1- CAO Employment agreement resolution required.

CAO                MOVED by Councilor Strate to accept the Employment Agreement between

EMPLOYMENT    Henry W. Taylor and the Town of Magrath.

AGREEMENT                                                                                                                                       CARRIED 6-0

5-06

2- Employee clothing allowance: Council discussed if they would like to adopt a policy that would supply 1 pair of boots and coveralls per year for public works employees.

CLOTHING   MOVED by Councilor Dahl to pay the current claim of 1 public works employee

ALLOWANCE     and to adopt a clothing policy that would pay $75.00 for boots and supply 1 pair

6-06                      of coveralls per year.                                                                2 IN FAVOR

                                                                                                                        4 OPPOSED

CLOTHING   MOVED by Councilor Barnett that the Town of Magrath supply 1 pair of

ALLOWANCE     coveralls per year for full time public works employees. CARRIED 6-0

7-06

                        3- Hospital Lift Station Trunk Extension: Tom Leavitt of MPE presented ideas for the expansion to Council

                        Councilor Evans is excused from the meeting. 8:15 PM

                        Council discussed the advantages and disadvantages of proceeding with the hospital lift station trunk expansion. (2 Ave N between 1 St W & 2 St W and 2 St W between 2 Ave N and 1 Ave N)

LIFT               MOVED by Councilor Dahl to proceed conditionally with the tender for the

STATION       Hospital lift Station Trunk Expansion and that Council may amend their decision

EXPANSION      after the January Strategic Planning Session.                  CARRIED 6-0

8-06

                        4- Volunteer Firefighter Insurance: resolution required

FIREFIGHTER

INSURANCE        MOVED by Councilor Strate to renew the Volunteer Fire Brigade and

9-06                      Ambulance Policy through Jubilee Insurance and that the Plan B - $200,000.00 = $600.00 per Hall for On Duty Coverage only.                 CARRIED 5-0

                        5- The Procedural Bylaw # 1087 was given to Council as information. The CAO asks that all changes be submitted before February 9, 2006.

CORRESPONDENCE

                                1- Emergency Management Alberta Courses: There will be 2 all day courses held, January 13 & February 10, 2006. The CAO would like to know who will be able to attend. Councilor Dudley will attend both sessions and Mayor Jensen and the CAO will attend the Feb. 10 session.

                        2- Alberta Municipal Affairs: Constructive Collaboration for Communities Workshop. The CAO would like to know who will be able to attend. No members of Council will attend.

                        3- Westwind Weekly Business Directory would like the Town of Magrath to advertise a full page in the directory at $170.00.

                        Councilor Strate leaves the meeting. 9:06 PM

WESTWIND   MOVED by Councilor Dahl to support the Westwind Weekly Newspaper and to

WEEKLY       advertise a full page ad in the Westwind Weekly Business Directory at a cost of

DIRECTORY        $170.00.                                                                                  CARRIED 4-0

10-06                                                                           Councilor Strate abstains from voting

                        Councilor Strate returns to the meeting. 9:13 PM

COUNCIL      Patricia Dudley

REPORTS      1- Councilor Dudley attended the November 30 SouthGrow meeting.

                        2- If there are animal control issues Councilor Dudley is asking residents to put their concerns in writing and the CAO will contact Melody Johnston (Animal Control Officer). The Animal Control Officer’s contract has been renewed with a 30 day notice to terminate.



Russ Barnett

1- L.B. Tanner and Councilor Barnett will meet to finalize the donation of Tanner land to the Town of Magrath. The CAO will consult the MGA for donated land specifics.

2- Council discussed whether or not the former CAO town truck will be sold or traded.

3- Councilor Barnet inquired if the Town has a snow removal policy. He would like to see public works remove snow from roads by the churches, in the front and back of the school and in front of the ice arena. The CAO will instruct the Town Foreman that if the snow can’t be removed with a light household broom, then get out the equipment.

Councilor Dudley leaves the meeting. 9:45 PM

Councilor Dudley returns to the meeting. 9:46 PM

4- Council discussed the possibility of developing the east side of block 72. It was suggested that the price of the lots be increased. It was also suggested that the area could be graded and staked out and then possibly accept deposits on the lots with the understanding that construction can not start until elevations, curbs and gutters are done. The CAO contact MPE regarding the development of the east side of Block 72 and Council can discuss the issue at the strategic planning session.

Councilor Strate leaves the meeting. 9:52 PM

Councilor Strate returns to the meeting. 9:53 PM

DeVar Dahl

1- Part of the Nature Trail is washed out and should be addressed now. Shale was stockpiled at one time. The CAO will have public works check for shale to fix the trail.

Ron Strate

1- The Alberta Historical Society held its annual meeting and will bring a group to tour the Nature Trail in June. Councilor Strate would like to see the trail fixed well before then.

2- When will the water leak at the corner of Harker Ave W and 3 St W be fixed? Council was informed that the leak was now fixed and back fill completed.

3- The lights on Main Street look excellent.

4- Recreation Meeting:

            a. Application to True Sport for a $10,000.00 grant

            b. Additional soccer fields will be located by the Church silo.

MAYOR         1- Dutch Elm Disease handout for information purposes only.



10:00 PM        MOVED by Councilor Barnett that this meeting be allowed to proceed past 10:00 PM.

11-06                                                                                                                           CARRIED 5-0

                        2- Grant money available for rural affordable housing.

3- Lawrence Turner is re requesting changing a street name to Turner Street. The CAO will advise him that Council has not changed their position.

CAO                1- Accounts payable for 2005 were discussed

                        2- Council discussed the November 2005 Bank reconciliation.

3- It was proposed that a Finance Committee be formed with members of Council and that they meet 2 times per year. On of those times being pre audit. Mayor Ken Jensen, Councilors Barnett and Dudley and the CAO, Henry Taylor will sit on the committee.

ADJOURN     MOVED by Councilor Barnett that this meeting be adjourned. 10:27 PM

12-06                                                                                                                           CARRIED 5-0

                                                                                    _______________________________________

                                                                                    MAYOR

                                                                                    _______________________________________

                                                                                    CAO